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1936 Carlotta Drive, Concord, CA 94519 (925) 682-8000

 Internal Auditor

You are here: Mt. Diablo Unified School District > Departments > Internal Auditor

Student Body Funds Status Report 

The following instructions should be used by the office managers and treasurers in reporting their A-3 Student Body Funds Status Report pdf.

Elementary Schools Reporting Procedures:

  • To be completed quarterly as of the last day of the month. Four reports are due each fiscal year as follows:
  • Period Report Covers Due Date to Internal Auditor
    July 1 to December 31 January 25
    January 1 to March 31 April 25
    April 1 to June 30 August 25
    July 1 to June 30 August 25
  • Copies of all relevant statements are to accompany reports and bank statements are to reflect calendar months.
  • Reports must always balance. If reports do not balance for any reason, contact the internal auditor (ext. 4063) for guidance prior to submitting the report.
  • Reports require the signatures of both the office manager and the principal.
  • Computerized systems are acceptable; however, they must contain the same information that is requested on the A-3 Status Report.
  • Reports must be legible if handwritten.
  • Bank statements, completed A-3 Status Reports, canceled checks, receipt copies, expenditure documentation and Sales Tax Reports are to be kept on hand for seven years. All other student body financial records should be retained indefinitely.

Secondary Schools Reporting Procedures:

  • To be completed monthly as of the last day of the month. All reports will cover a calendar month with the exception of the annual summary, which will summarize the entire year's activity, and the first report of the fiscal year which will cover the period July 1 through September 30.
  • Reports are due to the internal auditor not later than the 25th of month following the calendar month being reported. The final monthly financial report for June 30 and the annual summary for the previous fiscal year are due August 25.
  • Copies of relevant bank statements are to accompany reports.
  • Reports must always balance. If reports do not balance for any reason, contact the internal auditor (ext. 4063) for guidance prior to submitting the report.
  • Computerized systems are acceptable; however, they must contain the same information that is requested on the A-3 Status Report.
  • Reports must be legible if handwritten.
  • Reports require the signatures of both the treasurer and the principal.
  • Bank statements, completed A-3 Status Reports, canceled checks, receipt copies, expenditure documentation and Sales Tax Reports are to be kept on hand for seven years. All other student body financial records should be retained indefinitely.