|
|
MT. DIABLO UNIFIED SCHOOL DISTRICT James W. Dent Education Center 1936 Carlotta Drive Concord, CA 94519-1397 BOARD OF EDUCATION AGENDA Tuesday, August 23, 2005 Closed Session 6:00 p.m. Regular Session 7:30 p.m. |
BOARD OF EDUCATION Richard W. Allen, President Linda K. Mayo, Vice President Gary L. Eberhart E. William Leal April P. Treece SUPERINTENDENT Gary McHenry ASSOCIATE SUPERINTENDENT Alan Young, Ed.D., Educational Services ASSISTANT SUPERINTENDENTS Mildred Browne, Ed.D., Special Education Roger Bylund, Elementary Education Richard C. Nicoll, Ph.D., Administrative Services Gail Isserman, Personnel Services Gregory J. Rolen, Esq., General Counsel |
 |
WELCOME
* Addressing the Board -- To assure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker card. Cards are available at the meeting and must be turned in to the president of the Board prior to the beginning of the meeting. In the interest of time, speakers are limited to three minutes each, or a total of thirty minutes for all speakers. If there are multiple speakers on any one subject, the public comment period may be moved to the end of the meeting.
* Meeting Ending Time -- Adjournment time will be no later than 11:00 p.m. for all regular and special meetings unless extended to a specific time as determined by a majority of the Board.
* Record Keeping -- For accuracy, all regular meetings of the Board of Education are tape recorded. Tape recordings are kept on file for a period of no less than thirty days.
* Closed Session -- The Board of Education may meet in closed session for discussion of labor negotiations, student discipline, personnel matters, litigation, and other matters as provided for under California state law.
* Radio -- For the convenience of the public, Board meetings are broadcast during the school year over the Clayton Valley High School radio station KVHS (90.5 FM) starting at 7:30 p.m.
FUTURE MEETING DATE(S):
September 13, 2005 7:30 p.m. Regular Board Meeting
September 27, 2005 7:30 p.m. Regular Board Meeting
October 11, 2005 7:30 p.m. Regular Board Meeting
**Note: Calendar of Future Board and Committee Meetings Attached**
 |
CALL TO ORDER – 6:00 p.m.
1. ANNOUNCEMENT: In closed session, the Board will consider the items listed on the closed session agenda that follows.
2. PUBLIC COMMENT – The public may address the Board concerning items that are scheduled for discussion during closed session only. These presentations are limited to three minutes each, or a total of thirty minutes for all speakers.
3. ADJOURN TO CLOSED SESSION
CLOSED SESSION
1. Negotiations - The Board may discuss negotiations or provide direction to its representatives regarding represented employees, pursuant to the EERA (Govt. Code Section 3549.1)
Agency negotiators: Gail Isserman and Julie Braun-Martin.
Agencies: MDEA, CSEA, Local One M & O, Local One CST, MDSPA, and Supervisory.
2. Readmissions (12 ) - Review Administrative Hearing Panel recommendations regarding student readmissions.
3. Existing Litigation
Spieler v. Mt. Diablo Unified School District
4. Anticipated Litigation
5. Conference with Real Property Negotiator
6. Public Employee Discipline/Dismissal/Release/Complaint
7. Superintendent’s Evaluation
RECONVENE OPEN SESSION – 7:30 p.m.
1. PRELIMINARY BUSINESS
·Pledge of Allegiance
·Roll Call
2. REPORT OF CLOSED SESSION – August 23, 2005
Topics ·Negotiations
·Readmissions
·Existing Litigation
·Anticipated Litigation
·Real Estate
·Public Employee Discipline/Dismissal/Release/Complaint
·Superintendent’s Evaluation
3. CONSENT AGENDA
Items listed under Consent Agenda are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the consent agenda upon the request of any member of the Board and acted upon separately.
3.1 Minutes of the meeting of August 9, 2005
3.2 Certificated Personnel
3.2.1 Leaves of Absence, Resignations, Retirements, Employment
3.2.2 Addition of Full-time Equivalent Position (FTE) for the 2005-06 School Year
Request 1.33 FTE be added to Categorical Funds effective July 1, 2005 through June 30, 2006. Fiscal Impact: This action will result in an increase in the expenditure budget of Categorical Funds in the amount of $130,299 effective July 1, 2005. Funding Source: High Priority Schools Grant $108,721 and Title I $21,578
3.2.3 Student Teacher Placement Agreement with San Francisco State University for the term of July 1, 2005 through June 30, 2008
Cooperating teachers who have a student teacher receive a stipend for their services. In order for colleges or universities to pay this stipend, there must be a signed contract on file with each institution.
3.3 Classified Personnel
3.3.1 Leaves of Absence, Resignations, Retirements, Employment
3.3.2 Increase in Hours for a Secretary Position at Northgate High School
Northgate High School requests an existing 24 hour/week, 9.5 month/year Secretary position be increased to 30 hour/week, 9.5 month/year. There is no impact to the General Fund. The net increase to the School Administration Vending account for fiscal year 2005-06 is $7,887.00
3.3.3 Increase in Hours for a Part-time Site Technology Support Technician I Position for Valle Verde, Mt. Diablo and Walnut Acres Elementary Schools
Walnut Acres requests an existing 7 hour/week, 10 month/year Site Technology support Technician I position be increased to 11 hour/week, 10 month/year. There is no impact to the General Fund. The annual increase in cost for this position for fiscal year 2005-06 will be $5,291. Funding Source: Walnut Acres Elementary Parent Faculty Club
3.4 Donations Received in July 2005
3.5 Food and Nutrition Services
Request approval to purchase food and beverages and to issue purchase order/contracts to selected vendors for food, beverages, and delivery services to students in Kindergarten through grade 12. Fiscal Impact: Projected expense not to exceed $3,002,000 for the 2005-06 school year. Funding Source: Cafeteria Fund
3.6 Milk and Dairy Products and Delivery Service
Request permission to exercise the option to renew the contract with Crystal Cream and Butter Company for the amount not to exceed $600,000 to provide all labor, materials, and necessary appurtenances to perform milk and dairy product delivery services at various Mt. Diablo Unified School District sites for a period for one (1) year with an option to renew for up to one additional one year period at the District’s option. Fiscal Impact: Projected expense not to exceed $600,000 for the 2005-06 school year. Funding Source: Cafeteria Fund
3.7 Bread Products and Delivery Service
Request permission to purchase bread products and delivery service and to issue a blanket purchase order/contract to Interstate Brands Corporation. Fiscal Impact: Projected expense not to exceed $80,000 for the 2005-06 school year. Funding Source: Cafeteria Fund
3.8 Award of Bid 1388 – Office Depot
Award of bid 1388 to Office Depot in the amount of $248,761.53 to provide office supplies/classroom supplies and a discount off pricing for the District’s core stock items and non-stock catalog items as specified in the bid documents. The initial term of the contract is three (3) years. Funding Source: General Fund
3.9 Amendment to Contract with Charles Ham Associates
On October 14, 2003 the Board approved an initial contract with Charles Ham Associates in the amount of $621,084 for architectural/engineering services for project groups IV and V of the Measure C Construction Program. Staff is recommending that the contract value be increased in the amount of $35,000 for the provision of architectural/engineering services associated with the design site development of a modular boys/girls restroom building at Hidden Valley Elementary School. Fiscal Impact: Not to exceed $35,000 Funding Source: Measure C
3.10 Contract with Wilsey Ham Engineering for Civil Engineering Services
Contract with Wilsey Ham Engineering in the amount not to exceed $25,000 for civil engineering services associated with the relocation of the main domestic and fire water line at Pleasant Hill Education Center. Funding Source: Pleasant Hill Middle School Renovation Budget.
4. RECOGNITIONS
5. PUBLIC COMMENT
The public may address the Board regarding any item within the jurisdiction of the Board of Education of the Mt. Diablo Unified School District that is not on this agenda. These presentations are limited to three minutes each, or a total of thirty minutes for all speakers. If there are multiple speakers on any one subject, the public comment period may be moved to the end of the meeting.
6. COMMUNICATIONS
6.1 Organizations
At regular board meetings, a single spokesperson of each recognized organization may make a brief presentation following the Consent Agenda. Items are limited to those which are informational.
7. REPORTS/INFORMATION
§ Congressional Youth Program
8. SUPERINTENDENT'S REPORT
9. BUSINESS
Action 9.1 Appointment of Vice Principal, High School
Interviews have been conducted and a candidate selected to fill the position of Vice Principal, High School.
Recommendation
Approve appointment as recommended.
Action 9.2 Appointment of Coordinator, Student Services 6-8
Interviews have been conducted and a candidate selected to fill the position of Coordinator, Student Services 6-8.
Recommendation
Approve appointment as recommended.
Action 9.3 Appointment of Coordinator, Student/Community Services 9-12
Interviews have been conducted and a candidate selected to fill the position of Coordinator, Student/Community Services 9-12.
Recommendation
Approve appointment as recommended.
Action 9.4 Appointment of Payroll Manager
Interviews have been conducted and a candidate selected to fill the position of Payroll Manager.
Recommendation
Approve appointment as recommended.
Action 9.5 Appointment of Supervisor, System Programming and Operations
Interviews have been conducted and a candidate selected to fill the position of Supervisor, System Programming and Operations position.
Recommendation
Approve appointment as recommended.
Action 9.6 Monthly Budget Transfers and Increases/Decreases for the Month of August 2005
These are revisions to the budget due to previous Board actions, changes in grant awards and changes in funding.
Recommendation
Approve as presented.
Action 9.7 Approval of the 2005-2006 Revised Budget
The fiscal impact on the combined General Fund nets an increase of $7.8 million of revenue over expenditures. However, the 2005-2006 revised budget also identifies other obligations of the district in the components of the ending fund balance that adjusts the current balance to $1.6 million.
Recommendation
Approve as presented.
Action 9.8 Intermediate Change Order No. 2, Contract C-724, Bid 2004, N.V. Heathorn, Inc.
Intermediate change order in the amount of $236,588 to N.V. Heathorn, Inc. for the construction of the new elementary school in the San Marco Development (Delta View). Funding Source: Developer Fees; City of Pittsburg Redevelopment; State Building Fund
Recommendation
Approve as presented.
Action 9.9 Approval of Criteria for Additions to the Budget
Over the last three years the District has gone through three rounds of budget reductions totaling $14 million and the elimination of over 200 positions that were funded out of the General Fund. Administrators and department heads have requested over $5 million worth of items for the 2005-06 budget. This item was on the agenda on August 9, 2005. The Board tabled the item with the direction to provide expanded criteria.
Recommendation
Approve criteria for additions to the budget from the list of items and/or add to the list of the criteria.
Action 9.10 Establish Budget for Personnel/Payroll Upgrade
The Fiscal Crisis Management and Technical Assistance Team (FCMAT) ha been assigned to the District to review and update our personnel/payroll system. We must establish a budget to pay for the cost of consultants as well as hardware, software, and training to complete the update.
Fiscal Impact: $535,000 Funding Source: General Purpose - $452,500; Reimbursement from County Office of Education - $82,500
Recommendation
Establish a budget for personnel and equipment for payroll conversion.
Action 9.11 Consider Addition of Full-time Equivalent Teachers for 2005
Summarized is the staffing for 2004, projected staffing for 2005, and a request for staffing by school for 2005-06. As you can see from the summary, positions were reduced by 59.8 positions from the 2004 school year. Many of those positions were funded by grants. We have a need to add staffing for the following reasons.
1. We must add remediation section for the California High School Exit Exam and to comply with the recommendation from the State Academic Intervention team.
2. Meet contractual requirements.
3. Provide access to core classes for special needs students (special education and English language learners).
Fiscal Impact: $2,022,108
Funding Source: General Purpose $ 422,988
Unemployment Insurance Rebate $1,200,000
High Priority $ 60,000
IIUSP $ 60,000
Pupil Retention Block Grant $ 100,000
Special High School Exit Exam $ 100,000
Low Performing School
Enrichment Block Grant $ 79,120
Recommendation
Approved as presented.
Action 9.12 Continuation of Existing Contracts for Providers of AB75 Principal’s Training
The State of California has announced the release of the latest round of funds to continue the AB75 Principals Training Program. The contract renewals have been postdated in anticipated of the release of funds. Stanislaus County Office of Education renewal contract from January 4, 2005 to August 31, 2005 is for $76,500, ACSA Memo of Understanding is from January 10, 2005 to June 30, 2006 in the amount of $26,775 for a total amount of $103,275.
Recommendation
This was presented as information at the August 9 meeting. It is now being returned for action.
Information 9.13 Job Description for Director, Technology Support
At the August 9 Board meeting, the Board approved a request to reclassify the Supervisor, Technology Support position in Technology and Information Services (TIS) to a Director, Technology Support position. The District is now submitting a job description for this position for a first reading.
Recommendation
This is being presented as information only and will be returned for action.
Information 9.14 Job Description for Benefits Coordinator
At the August 9 Board meeting, the Board approved a request to reclassify one (1) Senior Typist Clerk position in Risk Management to a Benefits Coordinator position. The District is now submitting a job description for this position for a first reading. Local One, CST has been advised of this job description.
Recommendation
This is being presented as information only and will be returned for action.
Information 9.15 Job Description for Fiscal Analyst
At the August 9 Board meting, the Board approved a request to reclassify one (1) Senior Account Clerk position in Fiscal Services to a Fiscal Analyst position. The District is now submitting a job description for this position for a first reading. Local One, CST has been advised of this job description.
Recommendation
This is presented as information only and will be returned for action.
Action 9.16 Resolution 05/06-03 In Support of the Walnut Creek Library
Resolution in support of the Walnut Creek Library.
Recommendation
Adopt resolution as presented.
Action 9.17 High Priority Schools Grant Program Letter of Intent
Request permission to apply for the high priority schools grant program for Meadow Homes, Shore Acres, and Ygnacio Valley elementary schools; and Riverview Middle School. If successful, each school would receive funding in the amount of $400 per pupil. Funding Source: California Department of Education
Recommendation
Approve the submission of the Letter of Intent for all eligible schools.
10. DISCUSSION OF REPORTS
10.1 Committee Minutes
10.2 Board of Education
11. ADJOURNMENT
12. CLOSED SESSION - Items not completed during the first closed session will be carried over to this closed session.
| AUGUST 2005 |
| Regular Board Meeting August 9 7:30 p.m. |
| Regular Board Meeting August 23 7:30 p.m. |
| Measure A Advisory Committee August 25 7:00 p.m. |
| SEPTEMBER 2005 |
| Measure C Oversight Committee September 1 7:00 p.m. |
| Community Advisory Committee September 12 7:00 p.m. |
| Regular Board Meeting September 13 7:30 p.m. |
| Parent Advisory Committee September 14 7:00 p.m. |
| Safe and Drug Free Schools Task Force September 22 3:30 p.m. |
| Regular Board Meeting September 27 7:30 p.m. |
| OCTOBER 2005 |
| Community Advisory Committee October 3 7:30 p.m. |
| Parent Advisory Committee October 5 7:00 p.m. |
| Regular Board Meeting October 11 7:30 p.m. |
| Safe and Drug Free Schools Task Force October 20 3:30 p.m. |
| Regular Board Meeting October 25 7:30 p.m. |
Note: This is being provided for information only.
Please call 682-8000 ext. 4000 to confirm meeting dates, times and locations.