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MT. DIABLO UNIFIED BOARD OF EDUCATION AGENDA Tuesday, March 11, 2008 Closed Session Regular Session 7:30 p.m. LOCATION |
BOARD OF EDUCATION April P. Treece, President Richard W. Allen, Vice President Paul P. Strange Linda K. Mayo Gary L. Eberhart SUPERINTENDENT Gary McHenry ASSOCIATE SUPERINTENDENT Alan Young, Ed.D., Educational Services ASSISTANT SUPERINTENDENTS Mildred Browne, Ed.D., Special Education Roger Bylund, Elementary Education Richard C. Nicoll, Ph.D., Administrative Services Gail Isserman, Personnel Services Gregory J. Rolen, Esq., General Counsel |
WELCOME
* Addressing the Board -- To assure an orderly meeting and an
equal opportunity for each speaker, persons wishing to address the Board must
fill out a speaker card. Cards are
available at the meeting and must be turned in to the president of the Board
prior to the beginning of the meeting.
In the interest of time, speakers are limited to three minutes each, or
a total of thirty minutes for all speakers.
If there are multiple speakers on any one subject, the public comment
period may be moved to the end of the meeting.
*
Meeting Ending Time -- Adjournment time will be no later
than
*
Record Keeping -- For accuracy, all regular meetings
of the Board of Education are recorded electronically. Recordings are kept on file for a period of
no less than thirty days.
*
Closed Session -- The Board of Education may meet in
closed session for discussion of labor negotiations, student discipline,
personnel matters, litigation, and other matters as provided for under
*
Radio -- For the convenience of the public,
Board meetings are broadcast during the school year over the Clayton Valley
High School radio station KVHS (90.5 FM) starting at 7:30 p.m.
FUTURE MEETING DATE(S):
March 11,
2008 7:30
p.m. Regular
Board Meeting
March 18,
2008 7:30
p.m. Regular
Board Meeting
April 8,
2008 7:30
p.m. Regular
Board Meeting
**Note: Calendar of Future Board and Committee
Meetings Attached**
CALL TO ORDER –
1. ANNOUNCEMENT:
In closed session, the Board will consider the items listed on the
closed session agenda that follows.
2. PUBLIC COMMENT – The public may address the Board
concerning items that are scheduled for discussion during closed session
only. These presentations are limited to
three minutes each, or a total of thirty minutes for all speakers.
3. ADJOURN
TO CLOSED SESSION
CLOSED SESSION
1. Negotiations
- The Board may discuss negotiations or provide direction to its representatives
regarding represented employees, pursuant to the EERA (Govt. Code Section
3549.1)
Agency negotiators:
Gail Isserman, Julie Braun-Martin and Dorothy Epps.
Agencies: MDEA, CSEA,
Local One M & O, Local One CST, MDSPA, and Supervisory.
2. Expulsions(3)/Readmissions(12)
- Review Administrative Hearing Panel recommendations regarding student
expulsions and readmissions.
3. Existing
Litigation
Spieler
v. Mt. Diablo Unified
4. Anticipated
Litigation
5. Conference
with Real Property Negotiator
6. Public
Employee Discipline/Dismissal/Release/Complaint
Five
(5) certificated employees
RECONVENE OPEN SESSION
– 7:30 p.m.
1. PRELIMINARY BUSINESS
·Pledge of Allegiance
·Roll Call
2. REPORT OF CLOSED SESSION – March 11, 2008.
Topics ·Negotiations
·Expulsions/Readmissions
·Existing
Litigation
·Anticipated
Litigation
·Real
Estate
·Public
Employee Discipline/Dismissal/Release/Complaint
3. CONSENT AGENDA
Items
listed under Consent Agenda are considered routine and will be approved/adopted
by a single motion. There will be no
separate discussion of these items; however, any item may be removed from the
consent agenda upon the request of any member of the Board and acted upon separately.
3.1 Minutes
of the meetings of February 12, 2008.
3.2 Certificated
Personnel
3.2.1 Leaves of
Absence, Resignations, Retirements, Employment
3.2.2 Resolution
07/08-68 Variable Term Waiver Requests
Variable term waivers provide applicants with additional
time to complete certain requirements for the credential that authorizes the
service. The waiver request is made when
there is not a properly credentialed person available for the position.
3.2.3 Assembly Bill
948 – STRS Post-Retirement Earnings Limitation
Legislation was enacted which authorizes STRS to grant an
exemption from the post-retirement earnings limitation of up to two years for
members retired from service who are appointed as a trustee, administrator, or
fiscal advisor.
3.3 Classified
Personnel
3.3.1 Leaves of Absence,
Resignations, Retirements, Employment
3.3.2 Amend Layoff
Date for the Director of Budget and Accounting Position
At the February 25, 2008 Board meeting, resolution 07/08-64
was adopted to eliminate the Director of Budget and Accounting position
effective April 11, 2008. The layoff date will be amended to April 15, 2008.
3.4 Agreement
with Jack Schreder & Associates
Agreement with Jack Schreder & Associates to prepare a
developer fee justification study.
Fiscal Impact: $13,350 Funding Source: Developer Fees
3.5 Change
Order to Contract with Service Pro Security for Security Guard Services
Change
order in the amount of $196,000 to Service Pro Security, for the provision of
security guard services. Funding
Source: Building Security Budget (General
Fund)
3.6 Amendment
No. 2 to Contract with Charles Ham Associates for Architectural/Engineering
Services for the Measure C Program/Dent Education Center
Contract
amendment no.2 to Charles Ham Associates in the amount of $5,251 for
comprehensive design services related to the Measure C modernization and new
construction designated for the
3.7 Amendment
No. 8 to Contract with Nacht and Lewis for Architects/Engineering Services for
the Measure C Modernization Program and for the Proposition 55 Heating,
Ventilation, and Air Conditioning Improvement Program
Amendment no. 8 to contract with Nacht and Lewis
Architects/Engineering Services in the not to exceed amount of $8,300 for the
Measure C modernization program and for the Proposition 55 heating,
ventilation, and air conditioning improvement program. Funding Source: Proposition 55 funds
3.8 Award
of Inspector of Record (Project Inspector) Contract to Mathew Kelly
Award of Inspector of Record (Project Inspector) contract to
Mathew Kelly, in the not to exceed amount of $12,500 to inspect and approve the
removal and installation of fire protection devices and reprogramming of fire
alarm control panels at Bancroft, Holbrook, and Mt. Diablo elementary schools;
and El Dorado and Foothill middle schools.
Funding Source: Deferred
Maintenance
3.9 Award
of Contracts
3.9.1 Award of Contract to Consolidated Engineering
Laboratories in the
not to exceed amount of $52,400 for the material testing and inspection services
related to the construction of new classrooms at
3.9.2 Award of Contract to PHd Architects in the not to exceed amount of
$6,000 for the architectural/engineering services for the design of new
partition walls at
3.9.3 Award of Contract to PHd Architects in the not to exceed amount of $12,000
for the removal and in-fill of skylight systems at
3.9.4
Award of Contract to H and M Mechanical Group in the not to exceed amount
of $15,000 for professional mechanical design services for the replacement of
the natural gas services and distribution system at
3.10 Award
of Bids
3.10.1 Award of Bid 1500 to Galedrige Construction in the amount of $179,025 to
provide the access road renovation at
3.10.2 Award of Bid 1501 to D & D Pipelines, Inc. in the amount of $239,000 to provide
the fire line laterals at
3.11 Creation
of Maintenance and Repair Fund for the Jack De Rieux Little Theater at
There
is currently no budget for the replacement, repair, and upgrade of equipment
for the Jack De Rieux Little Theater at
3.12 Independent
Services Contract with MAAT Consulting Services
Independent
services contract with MAAT Consulting Services in the amount not to exceed
$42,500 to provide services for the purpose of addressing the District’s goal
of closing the achievement gap. Fiscal
Impact: Not to exceed ($22,500; new
contract $20,000) Funding Source: Categorical and grant funds are being used
for this purpose. Program codes:
Pre-Intervention Grant – 1901, $10,000; Title I (site based) – 3070, $10,000;
Drop out Prevention and Recovery (on existing contract), $22,500
3.13 Grant
Application Request –
3.14 Legal
Service Contract between Mt. Diablo Unified School District and Olson, Hagel
& Fishburn, LLP
The
law firm of Olson, Hagel, & Fishburn, LLP has been providing legal services
with regard to the District’s appeal of the 2005-06 audit finding for
credential compliance. Fiscal
Impact: $25,621.43 Funding Source: General Fund
3.15 2008-2009
School Calendar
The draft of the 2008-09 school calendar has been approved by
the Mt. Diablo Education Association (MDEA) and shared with all bargaining
units and department heads. It is now
being presented for Board approval
4. RECOGNITIONS
4.1
4.2 Board
of Education – Recognition by California Department of Education and
5. BOARD FORUM
This item is here for the Board of
Education to discuss any issues of concern.
5.1 Committee
Minutes
5.2 Board
Reports (time limit – 3 minutes)
5.3 Issues
of Concern
6. PUBLIC COMMENT
The
public may address the Board regarding any item within the jurisdiction of the
Board of Education of the
7. COMMUNICATIONS
7.1 Organizations
At
regular board meetings, a single spokesperson of each recognized organization
may make a brief presentation following the Consent Agenda. Items are limited to those which are
informational.
8. REPORTS/INFORMATION – None
9. SUPERINTENDENT'S REPORT
10. BUSINESS
Public Hearing 10.1 Public Hearing and Plan of Action
to Address Decrease in Revenue from the State of
With the Governor’s proposed across
the board cuts to K-12 grade education, funding for education is expected to be
reduced by $4.4 billion. This means that
school districts will have to reduce approximately $129 per
Recommendation
Hold
public hearing and discuss plan of action.
Action 10.2 Consider
Approval of Budget Reductions
Beginning in November of 2007, we began a process of budget
reductions to provide compensation for all of our employees. As of January we had reduced expenditures by
approximately $3.5 million. On January
10, Governor Schwarzenegger declared a State of
Fiscal Impact: Up to $14 million.
Funding Source: General Purpose
Special
Education
Routine
Restricted Maintenance Account
Recommendation
1. Add items to the list
2. Remove items from the
list
3. Approve the following
items: 44(b), 54, 56(b), 63
Total amount of these
reductions is: $817,248
Action 10.3 Resolution 07/08-67 Declaring the
Futility of Public Bidding for the Addition of Two (2) Prototypical Classrooms to Contract 1497 and Approving
Change Order for that Work
Adopt resolution authorizing the
District to waive the bidding requirements for bid no 1497 for the addition of
two prototypical classrooms at Cambridge and Meadow Homes elementary schools;
and Mt. Diablo High School to Roek Construction, due to the fact that it would
be futile, undesirable or impractical and would cause additional delay and cost
to advertise for bids for construction of these classrooms. Fiscal Impact: $708,505 for the addition of two prototypical
classrooms (Cambridge Elementary - $339,131; and Meadow Homes - $369,374). Funding Source: Quality Education Initiative Act (QEIA)
Recommendation
Adopt resolution as presented.
Action 10.4 Award of Inspector of Record (Project Inspector) Contract
to Paul Lucido
Award of Inspector of Record (Project Inspector) contract to
Paul Lucido in the not to exceed amount of $84,000 to support the site
development and construction of six (6) new classrooms at
Recommendation
Approve contract as presented.
Action 10.5 Resolution
07/08-69 to Decrease the Number of Certificated Employees Due to a Reduction in Particular Kinds of Service
As part of the certificated layoff
process, Education Code section 44955 permits the Governing Board, through a
resolution, to reduce or discontinue particular kinds of services for the next
school year.
Recommendation
Adopt resolution as presented
Public Hearing 10.6 Public
Hearing to Adopt the Mt. Diablo Unified School District Local Plan Area (SELPA)
&
Action Annual Budget Plan, the
Certification of the Annual Service Plan, the California Special Education
Management Information System (CASEMIS) Service Descriptions, and the Service
Plan Forms for the 2007-08 School Year
As required by Ed Code Sections
56205, 56205(b)(2) and 56195.7, each SELPA Local Plan document requires a
service plan component and a budget plan that are updated annually.
Recommendation
Public hearing and adoption.
Action 10.7 Job Description for Director, Fiscal
Services
This is revision of the job
description of Director, Fiscal Services.
Recommendation
This was presented as information
at the February 25 meeting. It is now
being returned for action.
Action 10.8 Board Policy 6146.1(a) – High School
Graduation Requirements
Clarification of BP 6146.1(a) High
School Graduation Requirements with regard to Physical Education and the
California High School Exit Exam (CAHSEE).
Recommendation
This was presented as information at
the February 25 meeting. It is now being
returned for action.
11. ADJOURNMENT
12. CLOSED
SESSION - Items not
completed during the first closed session will be carried over to this closed
session.
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MARCH 2008 |
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Community Advisory Committee March 3
7:00 p.m. |
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Special Board Meeting March 4
7:00 p.m. |
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Parent Advisory Committee March 5
7:00 p.m. |
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Measure C Oversight Committee March 6
7:00 p.m. |
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Regular Board Meeting March 11
7:30 p.m. |
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Community Input Meeting March 13
7:00 p.m. |
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Regular Board Meeting March 18
7:30 p.m. |
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Safe and Drug Free Schools Task Force March 19
3:30 p.m. |
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APRIL 2008 |
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Parent Advisory Committee April 2
7:00 p.m. |
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Community Advisory Committee April 7
7:00 p.m. |
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Regular Board Meeting April 8
7:30 p.m. |
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Regular Board Meeting April 22
7:30 p.m. |
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Safe and Drug Free Schools Task Force April 24
7:00 p.m. |
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MAY 2008 |
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Community Advisory Committee May 5 7:00 p.m. |
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Parent Advisory Committee May 7
7:00 p.m. |
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Regular Board Meeting May
11 7:30 p.m. |
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Safe and Drug Free Schools Task Force May
22 3:30 p.m. |
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Regular Board Meeting May
27 7:30 p.m. |
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Note: This is being provided for information only.
Please
call 682-8000 ext. 4000 to confirm meeting dates, times and locations.