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MT. DIABLO UNIFIED BOARD OF EDUCATION AGENDA Tuesday, May 13, 2008 Closed Session 5:30 p.m. Regular Session |
BOARD OF EDUCATION April P. Treece, President Richard W. Allen, Vice President Paul P. Strange Linda K. Mayo Gary L. Eberhart SUPERINTENDENT Gary McHenry ASSOCIATE SUPERINTENDENT Alan Young, Ed.D., Educational Services ASSISTANT SUPERINTENDENTS Mildred Browne, Ed.D., Special Education Roger Bylund, Elementary Education Richard C. Nicoll, Ph.D., Administrative Services Gail Isserman, Personnel Services Gregory J. Rolen, Esq., General Counsel |
WELCOME
* Addressing the Board -- To assure an orderly meeting and an
equal opportunity for each speaker, persons wishing to address the Board must
fill out a speaker card. Cards are
available at the meeting and must be turned in to the president of the Board
prior to the beginning of the meeting.
In the interest of time, speakers are limited to three minutes each, or
a total of thirty minutes for all speakers.
If there are multiple speakers on any one subject, the public comment
period may be moved to the end of the meeting.
*
Meeting Ending Time -- Adjournment time will be no later
than
*
Record Keeping -- For accuracy, all regular meetings
of the Board of Education are recorded electronically. Recordings are kept on file for a period of
no less than thirty days.
*
Closed Session -- The Board of Education may meet in
closed session for discussion of labor negotiations, student discipline,
personnel matters, litigation, and other matters as provided for under
*
Radio -- For the convenience of the public,
Board meetings are broadcast during the school year over the Clayton Valley
High School radio station KVHS (90.5 FM) starting at 7:30 p.m.
FUTURE MEETING DATE(S):
May 27, 2008 7:30 p.m. Regular Board
Meeting
June 3, 2008 7:30
p.m. Regular
Board Meeting
June 17, 2008 7:30 p.m. Regular Board
Meeting
**Note: Calendar of Future Board and Committee
Meetings Attached**
CALL TO ORDER – 5:30 p.m.
1. ANNOUNCEMENT:
In closed session, the Board will consider the items listed on the
closed session agenda that follows.
2. PUBLIC COMMENT – The public may address the Board
concerning items that are scheduled for discussion during closed session
only. These presentations are limited to
three minutes each, or a total of thirty minutes for all speakers.
3. ADJOURN
TO CLOSED SESSION
CLOSED SESSION
1. Negotiations
- The Board may discuss negotiations or provide direction to its
representatives regarding represented employees, pursuant to the EERA (Govt.
Code Section 3549.1)
Agency negotiators:
Gail Isserman, Julie Braun-Martin and Dorothy Epps.
Agencies: MDEA, CSEA,
Local One M & O, Local One CST, MDSPA, and Supervisory.
2. Expulsions
(9) - Review Administrative Hearing Panel recommendations regarding student
expulsions.
3. Existing
Litigation
4. Anticipated
Litigation
Two potential cases.
5. Conference
with Real Property Negotiator
6. Public
Employee Discipline/Dismissal/Release/Complaint
Up
to ten (10) certificated employees.
RECONVENE OPEN SESSION
–
1. PRELIMINARY BUSINESS
·Pledge of Allegiance
·Roll Call
2. REPORT OF CLOSED SESSION – May 13, 2008
Topics ·Negotiations
·Expulsions
·Existing
Litigation
·Anticipated
Litigation
·Real
Estate
·Public
Employee Discipline/Dismissal/Release/Complaint
3. CONSENT AGENDA
Items
listed under Consent Agenda are considered routine and will be approved/adopted
by a single motion. There will be no
separate discussion of these items; however, any item may be removed from the
consent agenda upon the request of any member of the Board and acted upon
separately.
3.1 Minutes
of the meeting of March 18, and April 8, 2008.
3.2 Certificated
Personnel
3.2.1 Leaves of
Absence, Resignations, Retirements, Employment
3.2.2 Resolution 07/08-77
Variable Term Waiver Requests
Variable term waivers provide applicants with additional
time to complete certain requirements for the credential that authorizes the
service. The waiver request is made when
there is not a properly credentialed person available for the position.
3.2.3 Increase
Full-Time Equivalent Position (FTE) for the 2008-09 School Year
Request 13.2 full-time equivalent (FTE) position be added to
Categorical Funds for 2008-09. This
action will result in an increase in the expenditure budget of Categorical
Funds in the amount of $969,343.83.
Funding Source: Quality Education
Investment Act (QEAI) - $889,633.98; Class Size Reduction - $60,228.25; Title I
- $19,481.65
3.2.4 Reduction of
Full-Time Equivalent Positions (FTE) for the 2008-09 School Year
Reduction of (21.124) FTE for the 2008-09 school year. This action will result in the expenditure
budget of Categorical Funds in the amount of $1,490,385.80.
3.2.5
Addition/Subtraction of Full-Time Equivalent Position (FTE) for the 2008-09
School Year
Request full-time equivalent (FTE) position to be added or
subtracted from the position control to apply Board approved staffing ratios
and related position control adjustments.
This action will result in a decrease in the expenditure budget of the
General Fund in the amount of $2,632,652 and a decrease in the expenditure
budget of the Adult Education Fund in the amount of $13,746.
3.3 Classified
Personnel
3.3.1 Leaves of
Absence, Resignations, Retirements, Employment
3.3.2 Eliminate a
Full-Time (Vacant) Payroll Analyst Position and Create a Full-Time Senior
Account Clerk Position for the Payroll Department
Recommend the elimination of the vacant, full-time,12 month
Payroll Analyst position and the creation of a full-time, 12 month Senior
Account Clerk position. There will be a
savings of $24,385.84 to the General Fund.
3.3.3 Creation of a Part-Time Senior Instructional Assistant
Position for
Shore Acres Elementary requests the creation of a 19.5
hour/week, school day only, Senior Instructional Assistant position. The annual cost to the Economic Impact Aid –
Limited English Proficient funds will be $11,459.49 for fiscal year 2008-09.
3.3.4 Recreation of Three (3) Part-Time Instructional
Assistant-Bilingual Positions at
Glenbrook Middle requests the recreation of three (3)
Instructional Assistant-Bilingual, school day only, positions at 30 hours each
per week. There is no impact to the
General Fund. There will be a cost to
High Priority Schools Grant in the amount of $90,231.11 for the 2008-09 fiscal
year.
3.3.5 Recreate a Secretary Position at Mt. Diablo High
School
3.4 Amendment
to Contract with Charles Ham Associates for Architectural/Engineering Services
for the Design of Supplemental Restroom Buildings
Amendment to contract with Charles Ham Associates in the
amount of $3,000, for architectural/engineering services for the design of
supplemental restroom buildings. Funding
Source: Measure A
3.5 Award
of Purchase Order to AAA Fencing, Inc.
Award of purchase order to AAA Fencing, Inc. for the total
amount of $34,397, to provide fencing improvements at
3.6 Award
of Purchase Order to Kel Tec Builders, Inc.
Award of purchase order to Kel Tec Builders, Inc. in the
amount of $74,923 to provide the door replacement at
3.7 Award
of Bids
3.7.1 Award of Bid 1507 to McGuire & Hester, for a total amount of $275,120, to
provide site utilities 2008 at Mt. Diablo Elementary, Sequoia Middle, and
College Park High. Funding Source: Measure A
3.7.2 Award of Bid 1510 to San Francisco Ford in the amount of $201,442.42 to
provide seven (7) 2008 Ford F250 pick-up trucks and three (3) 2008 Ford
Rangers. Funding Source: Measure A, Fund 12 –
3.8 Award
of Inspector of Record (Project Inspector) Contract
Award of Inspector of Record contract to Matthew Kelly, in
the not to exceed amount of $7,500 to inspect and monitor the installation of
fire line laterals at
3.9 Final
Change Orders
3.9.1
Final Change Order to Bid 1443, Contract C-849 – Arntz Builders, Inc. in
the amount of $188,361.67, for the provision of facility modernization work and
the construction of new classrooms at
3.9.2 Final Change Order to Bid 1459, Contract C-856 Meehleis
Modular Buildings, Inc., in the amount of $42,596.24, for the installation and construction of
7,200 square feet of pre-fabricated modular buildings at the
3.10 Notices
of Completion
3.10.1 Notice of Completion to Contract C-849, Bid 1443 to
Arntz Builders, Inc.
in the amount of $6,478,136.01, who provided the modernization and new
classrooms at
3.10.2 Notice of Completion to Contract C-856, Bid 1459 to Meehleis
Modular Buildings, Inc. in the amount of $1,731,807.24, who provided the prefabricated modular
buildings at
3.11 Grant
Application Requests
3.11.1 First 5 Family-Friendly Community Grant for
3.11.2 Target Community Foundation Grant for Cambridge Elementary in the
amount of $1,000, to purchase fiction and non-fiction books in English and
Spanish for students. There is no cost
to the General Fund. Funding
Source: Target Community Foundation.
3.11.3
3.12 Amended
Contract between
Contract between
3.13 Contract
with School Web Services for Website Design and Training
In order to create an improved webpage design that will be
easily maintained by each department and schools, we need to continue with the
second phase of the School Web Services contract. Fiscal Impact: $21,095 (already budgeted from 5033); and
$14,400 (already budgeted from 5290).
3.14 Contract
Amendment for Linda Grundhoffer
Staff is recommending that the contract be increased by
$15,000 to secure the continuing direction and assistance provided by Linda
Grundhoffer to provide direction to the Fiscal Services Department as well as
assist with the state reporting requirements for the First and Second Interim
reports. Funding Source: General Purpose Funds-Program 5032
4. RECOGNITIONS
4.1 Teacher
of the Year Nominees
The Board of Education
will recognize the following Teacher of the Year Nominees
·
Helen
Coverdale –
·
Carol
Wallis –
4.2
Bay Area Regional Award Winner of the Governor’s Council on Physical
Fitness and Sports
5. BOARD FORUM
This item is here for the Board of
Education to discuss any issues of concern.
5.1 Committee
Minutes
5.2 Board
Reports (time limit – 3 minutes)
5.3 Issues
of Concern
6. PUBLIC COMMENT
The
public may address the Board regarding any item within the jurisdiction of the
Board of Education of the
7. COMMUNICATIONS
7.1 Student
Representatives
7.2 Organizations
At
regular board meetings, a single spokesperson of each recognized organization
may make a brief presentation following the Consent Agenda. Items are limited to those which are
informational.
8. REPORTS/INFORMATION – None
9. SUPERINTENDENT'S REPORT
10. BUSINESS
Action 10.1 Consider Approval of Budget Reductions
In order to submit a balanced budget
to the
Recommendation
Approve
budget reductions as presented.
Action 10.2 Meadow Homes Elementary
Board Policy and Administrative Rule
5132 provide the policy and procedure for implementing a voluntary uniform
dress code.
Recommendation
Approve
as presented.
Action 10.3 Resolution 07/08-78 Approve the
Proposed Decision of the Administrative Law Judge and Implement the
Certificated Layoff
As part of the certificated layoff
process, a formal hearing was held on April 29, 2008. The purpose of the hearing was to determine
the validity of the process that was used to establish the number of full time
equivalent (FTE) positions to be eliminated and the names of the specific
employees to receive final lay off notices.
Recommendation
Approve the decision of the Administrative
Law Judge to eliminate 7.2 FTE from MDEA membership and 5.0 FTE from DMA
membership and authorize the superintendent or designee to give appropriate
notice on or before May 14, 2008 to the individuals named in the decision.
Action 10.4 Resolution 07/08-79 Relative to
Elimination and Reduction of Classified Positions
Program modifications and budgetary
limitations make it necessary to eliminate and reduce classified
positions. Fiscal Impact: This reduction will result in a total savings
as follows:
$ 31,416.19 to School Improvement Plan Funds
$ 54,514.48 to Title I
$ 45,946.72 to School Linked Services
$ 13,795.64 to Mt. Diablo Elementary Parent
Faculty Club
$ 10,382,45 to
$164,168.22
to Curriculum and Instruction
Recommendation
Adopt
resolution as presented.
Action 10.5 School Site Comprehensive Safety Plans
for 2007-08
In accordance with Education Codes
33280-32288, staff is requesting approval of the Comprehensive School Site
Safety Plan in order to ensure compliance with state law, Board Policy and
Administrative Rule 0450(a) (b).
Recommendation
Approve
as presented.
Action 10.6 Williams Quarterly Summary Report –
April 30, 2008
Quarterly reports reflect complaints
regarding textbooks and instructional materials, teacher vacancies or
misassignments, facilities conditions and Valenzuela/CAHSEE support. This quarters’ report included the months of
February 2008 through April 2008.
Recommendation
Ratify
the Williams Quarterly Summary Report, April 30, 2008.
Action 10.7 Adopt Job Description, Upgrade Position
and Approve Appointment of Manager of Research and Evaluation
The Research Specialist position is
being upgraded to Manager of Research and Evaluation to oversee and conduct
research and evaluation activities on behalf of the school district. The job description was brought forward at
the April 22, 2008 Board meeting, it is now being presented for approval.
Recommendation
Adopt job description, eliminate and
create position, and approve above recommendation as presented.
Action 10.8 Adoption of 7th Grade Novel Blood Red Horse, by K.M. Grant for the
Extended Core Literature List
A Site Literature Committee at
Recommendation
This was presented as information at
the April 22 meeting. It is now being
returned for action.
Action 10.9 Adoption of 10th Grade Novel
The Kite Runner, by Kahled Hosseini
for the Extended Core Literature List
A
Site Literature Committee at
Recommendation
This was presented as information at
the April 22 meeting. It is now being
returned for action.
Action 10.10 Adoption of the Studio Art AP-Drawing
Course of Study
A committee of high school teachers
met to develop the Studio Art AP-Drawing course of study.
Recommendation
This was presented as information at the April 22 meeting. It
is now being returned for action.
Action 10.11 Adoption of Studio Art AP-3D Design
Course of Study
A committee of high school teachers met to
develop the Studio Art AP-3D Course of Study.
Recommendation
This was presented as information at the April 22
meeting. It is now being returned for
action.
Action 10.12 Modification
to Administrative Rule 1312.4 – Williams Uniform Complaint Procedures Pursuant
to the Valenzuela/CAHSEE Lawsuit Settlement Agreement
Included in this agenda item is a
modification of Williams Uniform Complaint Procedures Administrative Rule
1312.4 to comply with this legislation.
Recommendation
Approve modification of Administrative Rules
1312.4.
11. ADJOURNMENT
12. CLOSED SESSION - Items not completed during the
first closed session will be carried over to this closed session.
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MAY 2008 |
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Community Advisory
Committee May 5
7:00 p.m. |
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Community Input Meeting May 6
7:00 p.m. |
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Parent Advisory Committee May 7
7:00 p.m. |
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Regular Board Meeting May
13 7:30 p.m. |
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Safe and Drug Free
Schools Task Force May
22 3:30 p.m. |
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Regular Board Meeting May
27 7:30 p.m. |
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JUNE
2008 |
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Regular Board Meeting June 3
7:30 p.m. |
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Parent Advisory Committee June 4
7:00 p.m. |
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Regular Board Meeting June
17 7:30 p.m. |
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Safe and Drug Free
Schools Task Force June
19 3:30 p.m. |
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Regular Board Meeting June
24 7:30 p.m. |
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JULY 2008 |
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NO
MEETINGS IN JULY |
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Note: This is being provided for information only.
Please
call 682-8000 ext. 4000 to confirm meeting dates, times and locations.