MT. DIABLO UNIFIED
BOARD
MEETING – March 13, 2007
ATTENDANCE: Board: Gary Eberhart (at 6:07 p.m.), April
Treece,
Administrative Staff: Superintendent
The meeting was called to order by President Eberhart at 6:00
p.m. in the Board Room at the
PUBLIC COMMENT: None
CLOSED SESSION: The Board adjourned
to Closed Session at
6:01 p.m. in Room 6 of the
Readmission
Allen moved, Mayo seconded, and the Board voted 4-0-0 (Eberhart not yet
present) to approve staff’s recommendation to deny readmission to two students
who did not meet requirements.
2. RECONVENE
OPEN SESSION: The Board returned to Open Session in the Board Room at 7:30
p.m. President Eberhart led the Pledge of Allegiance to the Flag.
A Moment of Silence was observed for Marilyn Waage, a Special Education
Assistant at
Expulsion
Student 34-07: Mayo
moved, Treece seconded, and the Board voted 5-0-0 that Student 34-07 be
expelled from all schools and programs of the
Student 36-07: Strange moved, Allen seconded, and the Board
voted 5-0-0 that Student 36-07 be expelled from all schools and programs of the
MDUDS and that Student may apply for readmission after January 2008. It is required that Student 36-07 participate
in individual counseling, community service, the COPS programs, the district’s
Drug/Alcohol Workshop, provide proof of a negative drug test, and show evidence
of a successful school experience prior to applying for readmission.
Student 37-07: Allen moved, Mayo seconded, and the Board
voted 5-0-0 that Student 37-07 be expelled from all schools and programs of the
MDUDS and that Student 37-07 may apply for readmission after January 2008. It is required that Student 37-07 participate
in individual counseling, community service, the COPS program, the district’s
Teen Anger Management Workshop, and show evidence of a successful school
experience, prior to applying fore readmission.
Eberhart reported the action taken and items discussed and
action taken in Closed Session
3. CONSENT AGENDA
Treece moved, Allen seconded, and the Board voted 5-0-0 to
adopt the Consent Agenda, thereby approving the following items:
3.1 Minutes
of the meetings of February 13, 2007.
3.2 Certificated
Personnel
3.2.1 Leaves of Absence,
Resignations, Retirements, Employment
3.2.2 Addition of 9.0 Full-Time
Equivalent Position (FTE) for the 2006-2007 School Year
Added 9.0 FTE—8.8 for the SAIT Corrective Action Program at
Mt. Diablo High and 0.2 to reimburse the Northgate High Parent/Faculty
Association, increasing the expenditure budget of categorical funds by
$541,085 Funding Source: $522,431 from
SAIT Corrective Action Plan (Program 3778) at Mt. Diablo High School; $187,654
as reimbursement from Outside Agency (Program 3970) at Northgate High School.
3.2.3 Addition of 1.4 Full-Time
Equivalent Position (FTE) for the 2006-2007 School Year
Added 1.4 FTE—0.2 for Intervention at Glenbrook Middle and
1.0 for Intervention and 0.2 for Instrumental Music at Mt. Diablo High. The
$118,429 in expenditures were already budgeted within the General Fund. Funding
Source: Underperforming Schools General Purpose Intervention Fund: $8,132 from Glenbrook Middle (Program 0047)
and $94,120 from Mt. Diablo High (Program 0047) and $16,177 from Instrumental
Music-Mt. Diablo High (Program 0713).
3.2.4 Teacher Education Fieldwork and Student Teaching
Agreement with
Approved agreement with
Approved agreement to provide supervised field experience
for graduate students in the Chapman University School of Education’s School
Counseling Program working toward their School Counseling Credential.
3.3 Classified
Personnel
3.3.1 Leaves of Absence,
Resignations, Retirements, Employment
3.4 Award
of Bids
3.4.1 Award of Bid 1457 to Robert A. Bothman, Inc. in the amount of $480,319
to provide renovations to the quad at
3.4.2 Award of Bid 1458 to Biland Construction Company in the amount of
$95,940 to provide the bus washout pad at the Maintenance and Operations
Department. Funding Source:
Redevelopment Fees
3.4.3 Award of Bid 1459 to Meehleis Modular Buildings, Inc. in the amount of
$1,689,211 to provide the prefabricated modular building at James W. Dent
Center – Buildings 18, 19, and 20. Funding Source: Measure C
3.5 Contract
Amendment to Capital Engineering Consultants
Amended contract with Capital Engineering Consultants, which
is providing comprehensive design and engineering services for the installation
of new heating, ventilation, and air conditioning (HVAC) systems at 13 schools,
to include those services at Fair Oaks and Shore Acres elementary schools,
Pleasant Hill Middle School, and Olympic High School should additional
Proposition 55 funding become available to install HVAC systems at those four
sites. Fiscal Impact: Additional work
not to exceed $737,709. Funding Source:
Proposition 55 funds.
3.6 Memorandum
of Understanding between
Approved a Memorandum of Understanding for the Alameda
County Office of Education to provide technical assistance and support services
under the provisions of AB 961 to Meadow Homes,
3.7 2006-2007
Career Technical Education Equipment and Supplies Funds Expenditure Plans
Approved each District high school’s plan for one-time
expenditures for Career Technical Education supplies, equipment, and minor
facility reconfigurations. Fiscal Impact:
There is no impact to the General Fund. Funding Source: Per the Budget
Act of 2006 the state Department of Education allocated $149,149 to MDUSD for
this purpose.
4. RECOGNITIONS
4.1
The Board recognized members of the College Park High School
Wrestling Team, which won the 2006 North Coast Section 3A Dual Championship and
the North Coast Section overall championship for the second year in a row.
Coach Jim Keck noted that the senior students on the team were unable to attend
the meeting as they are in training for Senior Nationals. He reported that the
team has GPA of 3.2. President Eberhart presented a certificate of appreciation
from the Board. Superintendent McHenry presented donations totaling $900. from
the District’s senior leadership.
4.2 Delta
Discovery Voyage
·
Contra
Costa Water District
Marianne Hook, education coordinator, said the water district contributes
support (assemblies and activities) totaling about $100,000 a year to MDUSD
·
Delta
Diablo Sanitation District
Linda Brewer commented that “the Robert Brownlee is the happiest part of my
job.”
Public comment Debbie Birnbaum, 5th
grade teacher at Sun Terrace elementary, thanked the sponsors and the District
for providing this valuable program, saying “the kids love it.” Bylund
introduced Pat Cleaver, the District curriculum specialist who organizes the
program.
Board comment Eberhart noted that
he and Strange participated in a recent event on the Brownlee with their
children and called the program “a phenomenal experience” for students. Treece
said Marianne Hook, Linda Brewer, and others from other local agencies and Dow
Chemical work tirelessly throughout the year to help integrate hands-on science
into the curriculum. All are involved in the annual Intel-Affiliated Contra
Costa Science and Engineering Fair and engaged in organizing a week-long
science camp for students. She thanked them for their efforts.
5. PUBLIC COMMENT
Parents Sue Grimmond, Brenda Bell, and Betsy Jockner spoke
in support of the District’s Special and Alternative Education programs such as
6. COMMUNICATIONS
6.1 Organizations
Community Advisory Committee (CAC): Connie Warner, CAC
chair, thanked the Board and senior administrators for their support of the
Special Education program and students such as hers. She urged them to continue
their efforts to support and promote high quality teachers, to offer the
services students need, and to identify and prepare for areas of upcoming
needs. Kim Goldman, parent, parent advocate, and CAC member, said she has seen
many positive changes in the seven years she and her son have been involved in
the Special Education program MDUSD. Leeann Sanders, parent, described the
benefits her son has received from the Special Ed. program and urged the Board
to continue supporting it.
7. REPORTS/INFORMATION
7.1 Measure
C Oversight Committee
Measure C Oversight Committee Chairman AJ Fardella and
member Rick Callaway presented the committee’s annual report, the theme of
which is “Accomplishment.” Members John Ferrante and John Parker were also in
attendance.
Background: On March 5, 2002, voters in
Support
for the Oversight Committee
Assistant
Superintendent
Administrative
Assistant
Project
Financial Manager Miles
Phippen (
Project
Financial Manager (
Maintenance
and Operations Director
Board
representative Linda
Mayo
Board
representative Paul
Strange
2006-07
Issues
•
Costs: Escalation of project costs for Measure C
continued to rise far beyond anyone’s estimates because of competition from
•
Audit: In compliance with administrative audit
requirements, the committee closely scrutinized bond expenditures. A
representative from the accounting firm that performed the audit gave a report
on the methodology used. The firm determined that the District was at or above
the compliance level for a school bond audit.
•
Bond issuance: smooth and successful.
2007
Challenges
•
Continue closures on project work items in all
Groups.
•
Look ahead to next bond measure.
Board comment Mayo thanked the
committee for its work, saying that “It’s obvious when you attend one of the
quarterly meetings that members review their materials and take their task
seriously and conscientiously.” She said the committee members will help verify
to the community that “we were successful with Measure C.” Eberhart, too,
thanked the committee members for their “commendable work.” He said he
appreciated Fardella’s praise of the District staff. He, too, sees staff as
being totally dedicated to the projects.
8.
SUPERINTENDENT'S REPORT
McHenry noted that it is time for contract negotiations with
all employee units to begin. He said that the Board and he “are committed to
working with each one of the units, working through whatever issues come up and
trying to get some reasonable solution. We recognize that the top priority is
compensation for all our employees, and we will address that as we get into
negotiations.”
9. BUSINESS
9.1 Public
Hearing on Facility and Program Needs
McHenry once again presented a report on facility and
program needs, a report he has given at several community meetings and in
public hearings at previous Board meetings. In his report he said the District
leadership has to determine how to address more than $600 million worth of
facility and program needs, including how to provide competitive salaries for
all employees. He and
Public hearing Eberhart opened the
public hearing at 8:50 p.m. John Parker, parent and member of the Measure C Oversight
Committee, voiced his support for a parcel tax and/or another bond measure. He
noted that the District could have charged up to $60 per $100,000 for Measure
C, but instead, charged only $44. John Ferrante, campaign co-chair for Measure
C, said it is important to get the community behind the District not just for
facilities but for personnel costs as well. He said voters need to see that the
District has benefited from both Measure C and its predecessor, Measure A and
added that Mt. Diablo voters have had it good compared to others, such at
Vallejo, which has five bond measures. With no further requests to speak,
Eberhart closed the hearing at 8:54 p.m.
9.2 Appointment
of Director of Student Services
McHenry recognized Sue Chambers, “a
valuable team member in the
Allen moved, Strange seconded, and
the Board voted 5-0-0 to appoint
9.3 Appointment
of Coordinator, Student/Community Services 9-12
Mayo moved, Treece seconded, and the
Board voted 5-0-0 to appoint Susan Shih as Coordinator, Student/Community
Services 9-12, assigned to
9.4 Public
Hearing and Resolution 06/07-89 and 06/07-90 Imposing Level I School Facilities
Fees
Staff report
Public hearing
Eberhart opened the hearing at 9:02 p.m. Receiving no requests to speak,
he closed the hearing.
Board action
Strange moved, Allen seconded, and the Board voted 5-0-0 to adopt
Resolution 06/07-89 and Resolution 06/07-90 in regard to the imposition of
school facilities fees. Following Board action, Nicoll introduced Jack Schrader
of Schrader and Associates, who has been working with the District on projects
related to developer fees.
9.5 Public
Hearing – Deferred Maintenance Plan
In compliance with AB 939, Education
Code 17584.1, the Board is required to hold a public hearing to review
proposals and plans for expenditures of funds for the deferred maintenance of
school district facilities.
Public hearing
Eberhart opened the hearing at 9:09 p.m. Receiving no requests to speak,
he closed the hearing.
9.6 2006-2007
Second Interim Report
Chief Financial Officer Gloria Gamblin presented the Second
Interim Report, the purpose of which is to make revenue and expenditure
projections to the end of the fiscal year and to compare these projections to
the current year’s budget. Gloria introduced Fiscal Services staff members
Administrative Assistant
A.
General
Fund Revenue Assumptions: Key Factors
2006-07 2007-08 2008-09
Second
Interim Projected Projected
•
Declining
Enrollment
Average Daily Attendance (
Total Revenue Limit
•
Cost
of Living Adjustments 5.92% 4.04% 2.70%
•
Deficit
Factors 1.000 1.000 1.000
•
Federal,
State and Local Revenues
•
Revenue
Limit Sources decreased by $78,088
•
Federal
Revenue increased by $194,690
•
State
Revenue increased by $430,120
•
Local
Revenue Sources increased by $1,520,541
B.
General
Fund Expenditure Assumptions
•
Certificated
salaries
•
Classified
salaries
•
Employee
benefits
•
Books
and Supplies
•
Services,
Other Operating Expenditures
•
Capital
Outlay
•
Other
Outgo
•
Transfer
Out
C.
Contributions to Restricted Programs from General
Fund, 2006-2007
•
Special
Education Instructional Program $25,132,312
•
Transportation 3,967,014
•
JROTC 173,686
•
BTSA 427,000
•
Routine
Repair Maintenance Account 8,115,541
•
Diablo
Community Day School 110,720
•
Interscholastic
Sports 224,198
•
Adult
Education Capital Outlay 75,000
•
KAPOW
Program 15,000
•
Brownlee
Water Environment 42,500
•
Reimbursement
from Outside Agencies 34,915
•
Serendipity
Program 6,453
TOTAL $38,324,339
D.
Designations
of the General Fund Projected Unrestricted Ending Fund Balance
Ending Fund Balance $15,476,081
Less funds designated as follows:
•
Reserved
for revolving cash/stores 1,030,922
•
Reserved
for economic uncertainties
(2% of total General Fund Expenses ) 5,674,924
•
Lottery
excess $105 per ADA Reserved for Board Action 0
•
Credential
Compliance Penalty 2005-06 1,423,073
•
2005-2006
J-7 CSR Adjustment 132,479
•
FCMAT
Recommendations 528,701
•
GASB45
Post Retirement Benefits Annual Required Contribution (ARC)
1% of $116,436,000 (Based on
2004/2005) 1,164,360
•
Sites/Depts
Carryover/Restricted balances 3,200,000
Undesignated Ending Fund
Balance $2,321,622
E.
Second
Interim Report’s Multi-year projections, General Fund
2006-07 2007-08 2008-09
Beginning Fund Balance 2006-07
(based on 2006-2007 First Interim) $ 12,820,312 $
15,476,080 $ 19,445,130
Total
Revenue Projections 175,009,274 171,480,779 174,383,143
Total
Expenditures 172,353,505 167,511,729 171,373,074
Excess
(Deficit) of
Revenue over Expenditures $ 2,655,769 $ 3,969,050 $ 3,010,069
Ending Fund Balance 15,476,081 19,445,130 22,455,199
Less designated reserves $13,154,459 $14,865,740 $16,113,022
Undesignated Ending Fund Balance $
2,321,622 $ 4,579,390 $ 6,342,177
F.
Conclusion
·
2%
Economic Uncertainties Reserves
·
No
Deficit Spending
·
Positive
Undesignated Ending Fund Balance Reserves
·
Superintendent
Recommends a Positive Certification based on these assumptions and projections
Board comment Eberhart asked for
an explanation of the $1.4 million “credential compliance penalty” listed as a
designated expense under the Ending Fund Balance for each of the three years
included in the Multi-Year Projections.
Board action Allen moved, Treece
seconded, and the Board voted 5-0-0 to approve the 2006-2007 Second Interim
Report as presented.
9.7 Request
Approval of 1) Memorandum of Understanding Regarding Summer School Rates for 2007
and 2) Tentative Agreement Regarding Stipends for Speech and Language
Pathologists and School Nurses Effective 2007-2008
Treece moved, Mayo seconded, and the
Board voted 5-0-0 to approve a Memorandum of Understanding (MOU) and a
Tentative Agreement (TA) with the Mt. Diablo Education Association (MDEA).
The MOU increases the rate
of pay teachers will receive this summer as follows:
•
$30/hour
for teachers with 1-4 years of teaching experience
•
$33/hour
for teachers with 5-8 years of teaching experience
•
$36/hour
for teachers with more than 8 years of teaching experience
The TA states that, effective with
the 2007-08 school year, Speech and Language Pathologists who possess a
Certificate of Competence and School Nurses who possess a National Board
Certification are eligible for a stipend equivalent to a Master’s Degree.
Fiscal Impact: Summer School Rate Increase:
$213,796-$470,368; Speech and Language Pathologist Stipend: $67,441.20; School
Nurse Stipend: $13,850.20 Funding
Sources: Summer School Budget and
General Fund/Reduction in Contracted Services
Board/Staff comment McHenry said the summer rate increase will
ensure that the District is able to attract teachers for the 2007 summer
program and remain competitive with surrounding districts. The $36/hour is the
highest rate in the county. Isserman said District and MDEA worked
collaboratively on both the MOU and the TA. In response to Eberhart, she said
MDUSD teachers have first priority for summer school positions. Mayo thanked
the District and MDEA teams for working together.
9.8 2007-2008
School Calendar
Mayo moved, Allen seconded, and the
Board voted 5-0-0 to approve the 2007-08 school calendar, which was approved by
the Mt. Diablo Education Association (MDEA) and shared with all bargaining
units and department heads.
9.9 Request
Approval to Eliminate a Full-Time Management Information Systems Technician
Position and Creation
of a Technology Customer Help Desk Technician/Special Education Position
Allen moved, Strange seconded, and
the Board voted 5-0-0 to eliminate a 40-hour/week, 11-month Management
Information Systems Technician position, approve a job description for
Technology Customer Help Desk Technician/Special Education, create a
40-hour/week, 12-month Technology Customer Help Desk Technician/Special
Education position, and transfer employee #15076 from Local One, CST, to Local
One, M&O. Fiscal Impact: Total
impact to the General Fund for fiscal year 2007-2008 is $10,709.
9.10 Award of
Bid 1446
Strange moved, Treece seconded, and
the Board voted 5-0-0 to award Bid 1446 in the amount of $7,737,060 to Bell
Products, Inc., to remove existing mechanical systems and provide heating,
ventilating and air conditioning at Ygnacio Valley Elementary; and
9.11 Bel Air
Elementary
Strange moved, Mayo seconded, and the
Board voted 5-0-0 to approve
Board comment
Allen asked for a report on how the voluntary uniform policy is working
at schools that have one. Eberhart reported that in the second year after
9.12 Consider
Approval of the Budget Advisory Committee Members
Mayo moved, Treece seconded, and the Board voted 5-0-0 to
approve Katy Hicks as the Supervisory Unit’s representative on the Budget
Advisory Committee. Treece asked that committee members be invited to a Board
meeting before their first meeting on March 28.
10. BOARD REPORTS
Mayo reported on the WASC meetings she and others have
attended at
Strange reported on the Career Integrated Academics
committee meeting he attended as Board representative. He is impressed with the
program and looking forward to being more involved. He enjoyed attending the
reception honoring District administrators on March 8 and sampling the
“incredible food” prepared and served by the Serendipity students.
Allen said he “enjoyed every minute” of this evening’s
meeting, which was very positive, with the recognition of students, staff,
community partners, and Measure C. He announced that on March 30 State Senator Torlakson is
holding a luncheon meeting on the topic of Career Technical Education. He
reported on going to
Eberhart said he and his daughter had fun at the Chocolate
Festival. He also enjoyed attending a presentation on “Challenge Day” with
Clayton Valley High parents. He said the program deals with the social issues
students are coping with. Schools tailor activities to the needs of their own
students. He encouraged Board members to attend a Challenge Day activity. He
announced that the
Superintendent’s announcement re: highly qualified teachers
McHenry reported that several weeks ago Gail Isserman and
11. ADJOURNMENT Eberhart adjourned the meeting at 9:55 p.m.