BOARD MEETING: August 14, 2007
ATTENDANCE: Board:
Gary Eberhart,
Administrative Staff: Superintendent
The meeting was called to order by
President Eberhart at 6:30 p.m. in the Little Theater at
PUBLIC COMMENT:
None
CLOSED SESSION:
The Board adjourned to Closed Session at 6:31 p.m. in room 91 at
Readmissions
The Board voted
5-0-0 to accept staff’s recommendation to readmit 15 students, admit 6, and
deny readmission/admission to 21 students who failed to complete the admission
process or their rehabilitation plan.
The Board returned to Open Session at
7:30 p.m. Eberhart led the Pledge of Allegiance to the Flag.
Expulsions
Student 70-07: Mayo
moved, Strange seconded, and the Board voted 5-0-0 that Student 70-07 be
expelled from all schools programs of the
Student 71-07: Strange moved, Treece seconded, and the Board
voted 5-0-0 that Student 71-07 be expelled from all schools programs of the
Student 72-07: Treece moved, Mayo seconded, and the Board
voted 5-0-0 that Student 72-07 be expelled from all schools programs of the
Student 73-07: Allen moved, Strange seconded, and the Board
voted 5-0-0 that Student 73-07 be expelled from all schools programs of the
Student 74-07: Allen moved, Mayo seconded, and the Board
voted 5-0-0 that Student 74-07 be expelled from all schools programs of the
Student 75-07: Mayo moved, Treece seconded, and the Board
voted 5-0-0 that Student 75-07 be expelled from all schools programs of the
Student 76-07: Allen moved, Strange seconded, and the Board
voted 5-0-0 that Student 76-07 be expelled from all schools programs of the
Student 77-07: Treece moved, Allen seconded, and the Board
voted 5-0-0 that Student 77-07 be expelled from all schools programs of the
Student 78-07: Strange moved, Treece seconded, and the Board
voted 5-0-0 that Student 78-07 be expelled from all schools programs of the
Eberhart reported the items discussed and action taken in
Closed Session.
Mayo moved, Strange seconded and the Board voted 5-0-0 to
adopt the Consent Agenda, thereby approving the following:
3.1 Minutes
of the meetings of June 19, June 26, and July 17, 2007.
3.2 Certificated
Personnel
3.2.1 Leaves of Absence, Resignations, Retirements,
Employment
3.2.2 Resolution 07/08-08 Education Code 44263 – Board
Authorization
Adopted Resolution 07/08-08, authorizing Kelly Donlon, Jeff
Hagerstrand, Misha Safran-Doig, Douglas Scott, and Ludmilla Wilson, who hold a
California teaching credential and have 18 lower division units or 9 upper
division units or graduate coursework in a subject, to teach that subject for
the 2007-08 school year, as per Ed. Code 44263.
3.2.3 Resolution 07/08-09 Education Code 44258.2 – Board
Authorization
Adopted Resolution 07/08-09, authorizing Lucia Amerson,
Monica Fukmae, Enrique Ho, Kathryn Hoffman, Ariel Owen, Sharon Simone, and Mary
Sposito, who hold a single subject or secondary credential and have 12 lower
division units or 6 upper division units in a subject, to teach that subject in
a middle school for the 2007-08 school year, as per Ed. Code 44258.2.
3.2.4 Resolution 07/08-10 Education Code 44256(b) – Board
Authorization
Adopted Resolution 07/08-10, authorizing Lori Parker, who
holds a multiple subject or elementary credential and has 12 lower division or
6 upper division units in a subject, to teach that subject in a middle school
for the 2007-08 school year, as per Ed. Code 44256(b).
3.2.5 Resolution 07/08-11 Approval of Variable Term Waiver
Requests
Adopted Resolution 07/08-11 authorizing ten teachers and one
administrator to apply for a Variable Term Waiver, giving them additional time
to complete certain requirements for the credential that authorizes their
service. The waiver request is made when there is not a properly credentialed
person available for the position.
3.2.6 Resolution 07/08-07 Approval of Provisional Internship
(PIP) Request(s)
Adopted Resolution 07/08-07, authorizing ten teachers to
apply for a Provisional Internship Permit (PIP) in order to complete their
assignments for the 2007-08 school year.
3.2.7 Recommendation for Professional Clear Education
Specialist – Mild/Moderate Teaching Credential with English Learner
Authorization (pending approval)
Recommended Paul Stone for a Professional Clear Teaching
Credential as he has completed a three-year District Intern Program.
3.2.8 Student Teaching Agreement with
Approved a student teaching agreement with
3.2.9 Student Teacher and Teaching Internship with Touro
University-California College of Education for the term of July 18, 2007,
through July 18, 2010
Approved a student teaching agreement with Touro
University-California College of Education. In order for a teacher to
participate in an internship program, there must be an agreement or memorandum
of understanding on file between the District and the institution providing the
internship program.
3.2.10 Create .40 Full-Time Equivalent Position (FTE) for
the 2007-2008 School Year
Created a 0.40 FTE reading teacher position at Crossroads
High, increasing the expenditure budget of Categorical funds in the amount of
$20,575. Funding Source: Crossroads
Family and Children’s Trust Grant (Restricted Funding)
3.2.11 Create .10 Full-Time Equivalent Position (FTE) for
the 2007-2008 School Year
Created a 0.10 FTE districtwide psychologist position,
increasing the expenditure budget of Categorical funds in the amount of $10,837.
Funding Source: Dropout Prevention & Recovery block grant.
3.2.12 Create 1.0 Full-Time Equivalent Position (FTE) for
the 2007-2008 School Year
Created a 1.0 FTE teacher position at Oak Grove Middle, increasing
the expenditure budget of the General Fund in the amount of $56,368. Funding
Source:
3.3 Classified
Personnel
3.3.1 Leaves of Absence, Resignations, Retirements,
Employment
3.3.2 Elimination of Five (5) Vacant Full-Time Management
Positions Funded by Measure C
Eliminated five vacant positions in Maintenance, Operations,
and Facilities, all funded through Measure C Construction Fund: one Assistant
Construction Manager, two Construction Manager II, one Project/Program Manager,
and one Project Coordinator. There is no impact to the General Fund. There will
be a savings of $846,146.66 to Measure C
3.3.3 Creation of a Part-Time, School Day Only, School
Family Resource Worker for
Created a 19.75-hour/week, school-day-only School Family
Resource Worker position at
3.3.4 Creation of a Part-Time, 10 month, Typist Clerk
Position at
Created a 19.75-hour/week, 10-month Typist Clerk position at
3.4 Independent
Services Contracts
3.4.1 Independent Service Contract for a Speech-Language
Pathologist at Strandwood and
Approved a contract with Progressus Therapy, Inc., for a
speech-language pathologist (SPL) to provide services two days a week at
Strandwood Elementary and three days a week at Woodside Elementary for a total
of 183 days. The $117,000 cost of the contract will be partially offset by a
projected savings of $62,220 in the Related Services Staffing Budget due to the
District’s inability to fill vacant SPL positions. The impact to the General
Fund will be $54,780.
3.4.2 Independent Services Contract for a Speech-Language
Pathologist at
Approved a contract with Progressus Therapy, Inc., for a
speech-language pathologist (SPL) to provide services five days a week at
Woodside Elementary for a total of 183 days. The $117,000 cost of the contract
will be partially offset by a projected savings of $62,220 in the Related
Services Staffing Budget due to the District’s inability to fill vacant SPL
positions. The impact to the General Fund will be $54,780.
3.4.3 Independent Services Contract for a Speech-Language
Pathologist at
Approved a contract with Educational Based Services for a
speech-language pathologist (SPL) to provide services five days a week at Strandwood
Elementary for a total of 183 days. The $131,500 cost of the contract will be
partially offset by a projected savings of $62,220 in the Related Services
Staffing Budget due to the District’s inability to fill vacant SPL positions. The
impact to the General Fund will be $69,280.
3.4.4 Independent Service Contract for a Speech-Language
Pathologist at El Monte Elementary School and Eagle Peak Montessori through
Education Based Services
Approved a contract with Educational Based Services for a
speech-language pathologist (SPL) to provide services four days a week at El
Monte Elementary and one day a week at
3.4.5 Independent Service Contract for an Augmentative/Alternative
Communication (AAC) Specialist through Communication Works
Approved a contract with Communications Works for an
augmentative/alternative communication (AAC) specialist to provide services
throughout the District three days a week for a total of 117 days. The $112,320
cost of the contract will be partially offset by a projected savings of $60,220
in the Consent Decree Staffing Budget due to the District’s inability to fill a
vacant AAC position. The impact to the General Fund will be $52,100.
3.4.6 Independent Service Contract for a Speech-Pathologist
at Robert Shearer Preschool through Communication Works
Approved a contract with Communications Works for a
speech-language pathologist (SPL) to provide services at Robert Shearer
Preschool for five days a week for a total of 185 days. The $135,500 cost of
the contract will be partially offset by a projected savings of $60,220 in the Related
Services Staffing Budget due to the District’s inability to fill a vacant SLP
positions. The impact to the General Fund will be $73,380.
3.4.7 Independent Service Contract for a Speech-Pathologist
at
Approved a contract with Communications Works for a
speech-language pathologist (SPL) to provide services at Highlands Elementary
for five days a week for a total of 185 days. The $135,500 cost of the contract
will be partially offset by a projected savings of $62,220 in the Related
Services Staffing Budget due to the District’s inability to fill a vacant SLP
positions. The impact to the General Fund will be $73,380.
3.4.8 Independent Service Contract for a Speech-Language
Pathologist at
Approved a contract with Communications Works for a
speech-language pathologist (SPL) to provide services at Valle Verde Elementary
for three days a week for a total of 114 days. The $90,000 cost of the contract
will be partially offset by a projected savings of $36,132 in the Related
Services Staffing Budget due to the District’s inability to fill a vacant SLP
positions. The impact to the General Fund will be $53,868.
3.5 Purchase
Order for Foreign Language Interpreting and Translation Services through
Approved an $85,000 contract with California Translation
International to provide foreign language interpreters on an on-call basis for
non-English-speaking parents and when limited English-speaking students are
being assessed and also to translate correspondence to parents in cases of
suspension and expulsion and for the annual Parent Information Packet. Based on
past history and the increasing diversity within the community, this will be an
ongoing, predictable expense. Fiscal Impact:
$85,000 from the General Fund. Funding Source: $55,000 from Program Specialist –Regionalized
Services; $30,000 from Student Services
3.6 Purchase
Order for the Services of Educational Interpreters for the Deaf through
Interpreting and Consulting Services
Approved an $87,000 contract with Interpreting and
Consulting Services to provide Educational Interpreters for the Deaf in order
to meet student Individualized Education Program (IEP) requirements. The
District has to contract through an agency due to the difficulty in hiring
qualified staff. Fiscal Impact: $87,000
from the General Fund. Funding Source:
$7,000 from Special Education Extended Year-Operating; $80,000 from
Related Services Supplemental-Operating.
3.7 Contract
between Mt. Diablo Unified
Approved a $38,000 contract with Hatchual Tabernick and
Associates to evaluate the Contra Costa (CC) Futures Project in 2007-08. There
is no impact to the General Fund. Funding Source: District IV County Supervisor
Susan Bonilla through the CC Futures Project grant
3.8 Contract
between Mt. Diablo Unified
Approved a $68,000 contract with Resource Development
Associates for required external evaluation services of all 16 Mt. Diablo CARES
After School Programs for the 2007-2008 school year. There is no impact to the
General Fund. Funding Source:
3.9 English
Learner Acquisition and Development Pilot Program Grant
Approved submittal of application for a three-year 4601,800
grant to provide additional English Language Development Coaches at the
following schools: Delta View, Fair Oaks,
3.10 CAER
(Community Awareness Emergency Response) Grant for Hidden Valley Elementary
Approved submittal of an application for a $2,500 Community
Awareness Emergency Response grant to increase emergency preparedness training
and resources for students, staff and community members. There is no impact to the
General Fund. Funding Source: Contra Costa CAER Group.
3.11 JC
Penney Foundation Grant for Expansion of High Quality After School Programs
Accepted a one-year $24,980 grant from the Bay Area
Partnership for Children and Youth in partnership with JC Penney to increase
enrollment in Mt. Diablo CARES After School Programs at Delta View, Holbrook,
and Sun Terrance elementary schools. There is no cost to the General Fund. Funding
Source: Bay Area Partnership for
Children and Youth in partnership with the JC Penney Foundation.
3.12 Contract
Amendment to ATI Architects for Architectural/Engineering Services for the
Measure C Construction Program
Approved amendment in the amount of $43,419.50 to contract
with ATI Architects. New services include development of CADD as-built
documents for Holbrook,
3.13 Contract
Amendment #2 for Professional Services for Technology Consulting Services for
the Measure C Facility Improvement Program:
Smith, Fause, and McDonald, Inc.
Approved amendment in the amount of $13,325 to contract with
Smith, Fause, and McDonald, Inc. New services include re-designing components
of the computer labs at Sequoia and Strandwood elementary schools and
re-formatting bid packages for the new phone systems for all Group II through V
Measure C sites. Funding Source: Measure
C
3.14 Intermediate
Change Order to Bid 1399, Sausal Corporation
Approved intermediate change order in the amount of
$346,341.33 for additional work on plumbing and electrical systems associated
with construction and modernization projects at Ayers,
3.15 Final
Change Order to Bid 1421, Contract C-859 to Taber Construction Inc.
Approved final change order in the amount of $125,263.30 for
additional work on utility services associated with new classrooms/restrooms at
3.16 Notice
of Completion to Contract C-839, Bid 1421, Taber Construction
Approved notice of completion in the amount of $850,949.33
to Taber Construction for site utilities Group 2 at
3.17 Update
District Electronic Imaging Services
Approved new IKON equipment and software to upgrade and
enhance the District’s electronic imaging services for the Personnel,
Curriculum and Instruction. Legal Services, and Student Services departments. Fiscal
Impact: $14,500 per month already budgeted
in the District copier budget.
3.18 Department
of Justice – Open Purchase Order
Approved request from the Personnel Department for an open
purchase order with the Department of Justice in the amount of $73,000 to
facilitate payment of billings for fingerprinting of all new employees and
volunteers. This open purchase order is the same as was approved for 2006-2007.
Fiscal Impact: $73,000 Funding Source: General Fund and new employee reimbursement.
4. RECOGNITIONS: None
5. BOARD FORUM
This item is here for the Board of Education to discuss any
issues of concern.
5.1 Committee
Minutes
5.2 Board
Reports
Mayo commented on attending the New Administrators’
training, a workshop on the topic of how
Strange said he visited the Leadership Institute on the
first day and liked what he saw. Earlier today he attended the memorial service
for Concord City Council member Michael Chavez, who died unexpectedly a week
and a half ago. He said Chavez was a friend of his and a supporter of the
District, serving on the Safe and Drug Free Task Force. He called Chavez “a
great advocate for our school district and somebody who will be missed.”
Allen said he had been at the meeting of the Community
Advisory Committee for the Concord Naval Base Reuse Plan at which Michael
Chavez collapsed. That meeting was adjourned and another has not yet been
scheduled. He called Chavez “a kind and warm person who had everyone’s interest
at heart.” He distributed handouts from a presentation to the Concord Chamber
of Commerce on the master plan for
Treece thanked Board members who participated in the recent retirement
event for Dale
Eberhart thanked Principal
5.3 Issues of Concern
6. PUBLIC COMMENT
Clayton Valley High students Natalie Jennings and Allison
Tippery, members of the Student Liaison Group working to create a performing
arts theater at Clayton Valley High, spoke of the benefits such a theater would
bring to the CVHS community and urged the Board to establish one at the school.
Joe Arino, parent and former teacher, chastised the Board for not supporting
the teachers who’d asked their union to hold a re-vote in 2000 when he and
others spoke against the union’s contract proposal to exchange District-paid
medical benefits for money placed on the salary schedule. He said his daughter
has a great teacher who, he hopes, won’t have to leave because she does not
have medical benefits.
7. COMMUNICATIONS: None
8. REPORTS/INFORMATION – None
9. SUPERINTENDENT'S REPORT
McHenry announced that school starts on Monday, August 27
and thanked those who put together the Leadership Institute. He reported that
the Board voted on July 17 to pursue a parcel tax in Spring 2008. Staff are now
meeting to develop a timeline and individuals are coming forward to volunteer
to serve on a campaign committee. He explained that the District is pursuing a
parcel tax in order to be more competitive in salaries and to support other
areas as well. He said, “We are finding that school districts are increasingly
dependent on financial support from their local community.”
10. BUSINESS
10.1 Appointment
of Principal(s), Elementary School
Before recommending a candidate for
appointment, McHenry announced two internal transfers: Bob Dodson, from
principal of Pleasant Hill Elementary to principal of Mt. Diablo Elementary,
effective August 13, 2007; and Sandra Rogers-Hare, from principal of Shore
Acres Elementary to principal of Silverwood Elementary, effective August 13,
2007.
Mayo moved, Strange seconded, and the
Board voted 5-0-0 to appoint
10.2 Appointment
of Vice Principal(s), High School
Strange moved, Treece seconded, and
the Board voted 5-0-0 to appoint Jonathan Egan as high school vice principal,
assigned to
Treece moved, Allen seconded, and the
Board voted 5-0-0 to appoint Joseph Alvarez as high school vice principal,
assigned to
Allen moved, Strange seconded, and
the Board voted 5-0-0 to appoint
Mayo moved, Strange seconded, and the
Board voted 5-0-0 to appoint Sharon Brockman as high school vice principal,
assigned to Concord, effective August 13, 2007.
Strange moved, Treece seconded, and
the Board voted 5-0-0 to appoint Terrance Dunn as continuation high school vice
principal, assigned to Olympic, effective August 13, 2007.
10.3 Appointment
of Coordinator, Student Community Services 9-12
Strange moved, Mayo seconded, and the
Board voted 5-0-0 to appoint Amy Bush as Coordinator, Student Community
Services 9-12, assigned to
10.4 Appointment
of Coordinator, Student Services 6-8
Allen moved, Mayo seconded, and the
Board voted 5-0-0 to appoint Ana Castro as Coordinator, Student Services 6-8,
assigned to Riverview, effective August 13, 2007.
10.5 Appointment
of Administrator,
Treece moved, Mayo seconded, and the
Board voted 5-0-0 to appoint Leyla Benson as Administrator,
10.6 Ratification
of Award of Bids
At the Board of Education meeting on
June 26, 2007, the Board adopted Resolution 06/07-113, authorizing the
Superintendent to award contracts/projects during the summer weeks in which the
Board is not in session. At this time, Mayo moved, Strange seconded, and the
Board voted 5-0-0 to ratify the awards that were made. The contracts are as
follows:
Bid 1477, Contract C-865 to Nexus IS, Inc., in the amount of
$257,953.33 for the new PBX telephone systems at Gregory Gardens, Mt. View,
Pleasant Hill, Valhalla, Valle Verde, Walnut Acres and Woodside Elementary
Schools. Funding Source: Measure C
Bid 1478, Contract C-864, to Reinhardt Roofing, in the amount
of $580,144.00 for the roofing improvements at
Bid 1479, to Decotech Systems, in the amount
of $40,195 for the surveillance system at
Bid 1481, to Danielsen Company, in the amount
of $151,892.32 for biodegradable
5-compartment lunch trays. Funding
Source: Cafeteria Fund
Bid 1482, to The Paton Group, in the amount
of $108,090.34 for the lab/wood shop equipment at
10.7 Resolution
07/08-14 Community Facilities District #1 (Measure A)
Strange moved, Treece seconded, and
the Board voted 5-0-0 to adopt Resolution 07/08-14, approving the annual
Community Facilities District #1 tax report and levying and apportioning the
special (Measure A) tax for fiscal year 2007-2008.
Board comment
Mayo thanked the voting public for supporting Measure A in 1989 and
listed many of the capital improvement projects it has financed. She said the
District’s effective management of Measure a led to the successful passage of
Measure C in 2002. Eberhart said Measure A has been “an amazing tool for the
District” and he credited District staff for managing it well.
10.8 Approve Job Descriptions due to the 2006-2007
Reclassification Process for the Clerical, Secretarial, and Technical Unit
Strange moved, Treece seconded, and
the Board voted 5-0-0 to approve updated job descriptions that better describe
the current duties and responsibilities of the following positions: elementary
school secretary, high school treasurer, instructional media assistant,
instructional media assistant II, and personnel assistant. The Board had approved
upgrades to these positions at its meeting on June 8, 2006. In response to
Eberhart, McHenry explained that the revised job descriptions are simply a modification
of existing ones, so the request did not need to be brought to the Board more
than once.
10.9 Adopt
Job Description and Create Position for Workers’ Compensation Manager
Strange moved, Treece seconded, and
the Board voted 5-0-0 to approve a job description and create the position of Workers’
Compensation Manager at Range 15 of the management salary schedule. This new
position was developed to supervise, plan and coordinate the District’s
workers’ compensation program, the Americans with Disabilities Act (ADA)
implementations, and other safety programs. Fiscal Impact: $118,211 for fiscal year 2007-2008 Funding Source: General Fund (It has already
been budgeted from savings by changing Workers’ Compensation carriers.)
Board comment
In response to Eberhart, McHenry said the decision to have this new
position report to the Assistant Superintendent for Personnel was made after
looking at where the Workers’ Compensation program is located in other
districts. He noted that removing responsibility for the program from the General
Counsel’s office frees up time there for handling the many and varied legal
services the District must address.
10.10 Upgrade
and Change Title and Job Description for Director of Technology Applications
Mayo moved, Allen seconded, and the
Board voted 5-0-0 to upgrade the Systems Programming and Operations Supervisor
position and change its title to Director of Technology Applications. The job
description reflects that this position can oversee and direct
multi-departmental projects involving the District’s integrated personnel,
fiscal, payroll, and other business systems. Fiscal Impact: An additional $7,170 cost to the General Fund
for fiscal year 2007-2008.
10.11 Consolidated
Application, Part I
Strange moved, Treece seconded, and
the Board voted 5-0-0 to approve Part I of the 2007-2008 Consolidated
Application for funding Categorical Aid programs. The Board had approved the
plan at its meeting on June 19, 2007. However, the District English Learner
Advisory Committee (DELAC) had not completed its review and advisement on the
application at that time. The DELAC has completed its review and did not
recommend any changes.
10.12 Williams
Quarterly Summary Report, July 2007
Treece moved, Allen seconded, and the
Board voted 5-0-0 to ratify the Williams Quarterly Summary Report, July 2007. This
report includes the months of May, June and July 2007. No complaints regarding
facilities or textbooks were filed with any school in the district during this
period. One teacher vacancy/misassignment complaint was filed and resolved.
10.13 Adoption of 6th Grade Novel The View From Saturday, by E. L. Konigsburg for the Extended Core
Literature List
A Site Literature Committee at
10.14 Board Policy 5111.2 (a) and Administrative Rule 5111.2 (a)
Nonresident Foreign Students
Board Policy 5111.2 (a) and
Administrative Rule 5111.2 (a) are presented to allow the Director of Student
Services to have authority to approve/deny J-1 Visa applications. Presented only
as information at this time, the item will be returned for action at a
subsequent meeting.
11. ADJOURNMENT
Eberhart adjourned the meeting at
8:48 p.m.