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Permits

Facility Use & Rental

**USE PERMIT SYSTEM**

 

mdusd.civicpermits.com (Log-In Here)

 

Mt. Diablo Unified School District uses CivicPermits, a user friendly, web-based program that will enable the public to request the use/rental of district facilities through the Internet. CivicPermits will make it easy for you to submit permit applications, have an estimate of charges, track permit status, and receive a final invoice.

 

*Please see Necessary Documents (below) that we must receive prior to approval of any permit.

 

KITCHEN USE

If you wish to use a kitchen please fill out the kitchen request form in addition to entering a permit request. Kitchen request forms can be found here.
 

 

If you have any Use Permit questions please contact                 Lynda Gonzales-Larion

at (925) 825-7440, ext. 3809 OR email at: gonzalesl@mdusd.org

 

To register or access CivicPermits go to mdusd.civicpermits.com.

 

MDUSD CANNOT ACCEPT CREDIT CARD OR DEBIT CARD

PAYMENTS AT THIS TIME. 

CHECKS, CASHIER'S CHECK OR CASH IS ACCEPTED ONLY.

 

 

 

NECESSARY DOCUMENTS

CERTIFICATE OF LIABILITY INSURANCE:

All user groups must provide a Certificate of Liability Insurance (COI) prior to approval. Please make sure there is a current COI uploaded with your use permit request.  Your COI must have:

  1. ($1,000,000) liability coverage, for bodily injury and property damage and
  2. MDUSD must be named as ADDITIONALLY INSURED and received the Additionally Insured Endorsement page
  3. The Certificate Holder box must show listed: Mt Diablo Unified School District, Maintenance & Operations Department – 1480 Gasoline Alley – Concord CA 94520.

 

MEMORANDUM OF UNDERSTANDING:

All groups using the MDUSD Fields must fill out and sign a Memorandum of Understanding. Memorandum of Understanding pdf Please upload with your use permit request.

 

NON-PROFIT

  • To those groups which fall within the non-profit/direct cost category, enter your 501(c)3 number where indicated on the application form. The 501(c)3 number must be active with the IRS, otherwise we will not be able to ensure the reduced rate.
 

Timelines and Charges

1. All Use Permit requests must be submitted 30 days in ADVANCE of requested event.  Inputting your information does not constitute an approved request; it is an application request for the dates and times. Once your request has been processed, you will receive an e-mail notification  that your request has been approved or denied. Once approved, you have permission to use the facility at the date/time you have requested.

2. A 50% deposit must be paid prior to event for all permits.   No permit will receive final approval without a deposit. Currently, the district can only accept check, cashier's check or cash. NO credit card payments are available at this time.

3. No permit will be approved without a current Certificate of Liability Insurance (including additionally insured endorsement page) downloaded to permit application or on file at Maintenance & Operations Department.

4. A $35.00 CANCELLATION FEE applies to all APPROVED  permits.

5. A $35.00 CHANGE FEE applies to all APPROVED permits.

6. A 48-Hour Cancellation NOTICE to the requested site is required on all approved permits. Failure to provide 48-Hour notice will result in a Custodial Overtime Fee charge of $168.00 (if applicable).

7. If you have any outstanding or unpaid balances with the district, your request will be denied until your account is up to date.

EXLUDED ACTIVITIES AT MDUSD

The Mt. Diablo Unified School District cannot sponsor, accept liability, or hold any trip, project, club, tournament, fundraiser, etc., which includes the following activities:

Use Permit Fee Schedule  (Effective January 1, 2015) and

Memorandum of Understanding (MOU) required for all field use.

Fee-Based Programs

All Fee-based Youth Group Programs (including Enrichment Classes) will be charged for Facility Use.

NO REFUNDS WILL BE ISSUED DUE

TO ACTS OF NATURE