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Facility Rentals

REMINDER

MDUSD CANNOT ACCEPT CREDIT CARD OR DEBIT CARD PAYMENTS AT THIS TIME.

Checks, Cashier's Check or Cash are accepted.

A 50% deposit is required prior to facility use. The full balance is due 30 days from the first date of use.

Remit payment to:
MDUSD - Use Permits
1480 Gasoline Alley
Concord, CA 94520

CIVIC PERMITS

Mt. Diablo Unified School District uses Civic Permits, a user friendly program, that enables the public to request the use or rental of District facilities online. Civic Permits allows the ability to: submit permit applications; determine an estimate of charges; track permit status; and, receive a final invoice. 

Requests should be submitted with 30 days notice from first date of use.

Permit approval requires:

  1. Certificate of Insurance (examples of sample certificates)
    *see *NECESSARY INSURANCE DOCUMENTS below*
  2. Proof of 501(c)(3) status, if applicable
  3. Payment

NOTE: Check the status of your use permit before contacting the Use Permit Office. If your permit is in SUBMITTED STATUS, you must contact the site.  The Use Permit Office works on requests once the permit status is PENDING DISTRICT APPROVAL.

Please have your permit number ready when calling with questions or changes to any permit.

*Please see Necessary Insurance Documents (below in table) that we must receive prior to approval of any permit.

To register or access Civic Permits go to:

mdusd.civicpermits.com

NECESSARY INSURANCE DOCUMENTS

All user groups must provide a Certificate of Liability Insurance (COI) prior to approval.

Upload the insurance information to your Civic Permits account. Do not mail or email it in.          

Your COI must have:
Liability Coverage, for Bodily Injury & Property Damage Aggregate Certificate Holder Box Additional Insured Endorsement
$1,000,000 per occurrence $2,000,000 Mt Diablo Unified School District, Maintenance & Operations Department, 1480 Gasoline Alley, Concord, CA, 94520. "Mt. Diablo Unified School District, its trustees, employees, and agents, the State of California, are named as Additional Insured under all policies per terms of the attached endorsement (s) and as required by written contract."

 

Additional Documentation for Facility Use

Additional Information for Groups

TIMELINES AND CHARGES

All Use Permit Requests must be submitted 30 days in advance of the requested event. 

If your Request is approved, you have permission to use the facility at the date and time requested.

  • Application fee of $20.00 applies to all use permits.
  • A 50% deposit MUST BE PAID PRIOR to the event for all permits. No Permit will receive final approval without a deposit.  Currently, the District can only accept check, cashier's check, or cash. No credit card or debit card payments are accepted at this time.
  • No Permit will be approved without a current Certificate of Liability Insurance (including additionally insured endorsement page) downloaded with the use permit application on the civic permits account.  
  • A $35 cancellation fee applies to all use permits once they have left pending district approval.
  • A $35 change fee applies to all use permits once they have left pending district approval.
  • A 48-hour cancellation notice to requested site is required on all approved Permits.  Failure to provide 48 hour notice will result in a custodial overtime charge of $233.00 (if applicable).
  • Any permit requiring custodial services will be charged $58.25 per hour (weekends require minimum of 4 hours).

No refunds will be issued due to acts of nature.

Remit payment to:
MDUSD - Use Permits
1480 Gasoline Alley
Concord, CA 94520

If you have outstanding or unpaid balances with the District, your request will be denied until your account is current.

EXCLUDED ACTIVITIES AT MDUSD

The Mt. Diablo Unified School District cannot sponsor, accept liability, or hold any trip, project, club, tournament, fundraiser, etc., which includes the following activities:

  • Trampolines, including mini-trampolines, rebounding devices, etc.
  • Bounce Houses, Velcro walls, boxing ring, jousting or inflatables of any kinds such as "Hamster Balls" or "Robo-Surfing"
  • Pogo stick or pogo balls
  • Scuba/Snorkeling
  • Aircraft
  • Hang-Gliding
  • Bonfires
  • Fireworks
  • Skateboarding, roller-skating, roller-blading, ice-skating or hover boards
  • Wave-boarding or snow-boarding
  • Motorcycling
  • Auto Racing
  • Surfing
  • Skiing
  • Personal Watercraft
  • Dunk Tanks
  • Powder Puff Football (without prior approval by General Counsel's office)
  • Rocket or jet propelled items (without prior approval by General Counsel's office

Fund-raising projects, carnivals, etc., sponsored by the PTA, PFC, or Booster Club, continue to have excluded activities from coverage under the District's liability program. The activities listed above, are not permitted under the PTA liability insurance policy. 

CIVIC CENTER ACT

The Civic Center Act in California refers to legislation that allows public schools to function as “civic centers” for community use when school is not in session. This law provides the framework under which schools can make their facilities available to the public for a wide variety of community purposes.

  • Community Use of School Property: The Act requires school districts to permit the use of school facilities and grounds for public, civic, social, and recreational purposes when such use does not interfere with school activities. Schools become “civic centers” available to the broader community.
  • Eligible Groups: Community organizations, youth groups, clubs, local government agencies, and other non-profit organizations can request to use school facilities. This may include activities such as public meetings, sports activities, political forums, cultural events, and educational programs.
  • Permitted Activities: Activities that serve the local community, such as town hall meetings, youth and adult sports leagues, educational seminars, religious services, and charity events, are common under the Civic Center Act. However, these activities should align with educational or community purposes.
  • Fee Structure: The Act allows schools to charge fees for the use of their facilities. The fees can be set to cover the costs of utilities, janitorial services, security, and wear and tear on the facilities. However, certain groups, such as youth groups or non-profits, may qualify for reduced or no-cost usage.
  • Safety and Supervision: School districts have the authority to set rules regarding the use of facilities, ensuring that activities do not disrupt the school’s primary function or pose any safety risks.
     

If you have any Use Permit questions, please contact and have your use permit number ready:

Use Permit Office: (925) 825-7440 Ext. 3827
or email at permitoffice@mdusd.org