Facility Rentals

MDUSD Information for Use Permits

REMINDER

MDUSD CANNOT ACCEPT CREDIT CARD OR DEBIT CARD PAYMENTS AT THIS TIME.

Checks, Cashier's Check or Cash are accepted.

Full payment of any applicable Permit Fee is due no later than five (5) business days prior to the first requested date of use, effective January 1, 2026.

Remit payment to:
MDUSD - Use Permits
1480 Gasoline Alley
Concord, CA 94520

Notice of Updated Facility Use Fees and Classification System

Memorandum

Effective on January 1, 2026

CIVIC CENTER ACT

The Civic Center Act in California refers to legislation that allows public schools to function as “civic centers” for community use when school is not in session. This law provides the framework under which schools can make their facilities available to the public for a wide variety of community purposes.

Community Use of School Property: The Act requires school districts to permit the use of school facilities and grounds for public, civic, social, and recreational purposes when such use does not interfere with school activities. Schools become “civic centers” available to the broader community.
Eligible Groups: Community organizations, youth groups, clubs, local government agencies, and other non-profit organizations can request to use school facilities. This may include activities such as public meetings, sports activities, political forums, cultural events, and educational programs.
Permitted Activities: Activities that serve the local community, such as town hall meetings, youth and adult sports leagues, educational seminars, religious services, and charity events, are common under the Civic Center Act. However, these activities should align with educational or community purposes.
Fee Structure: The Act allows schools to charge fees for the use of their facilities. The fees can be set to cover the costs of utilities, janitorial services, security, and wear and tear on the facilities. However, certain groups, such as youth groups or non-profits, may qualify for reduced or no-cost usage.
Safety and Supervision: School districts have the authority to set rules regarding the use of facilities, ensuring that activities do not disrupt the school’s primary function or pose any safety risks.

Use Permit Requirements

Mt. Diablo Unified School District uses Civic Permits, a user friendly program, that enables the public to request the use or rental of District facilities online. Civic Permits allows the ability to: submit permit applications; determine an estimate of charges; track permit status; and, receive a final invoice.

Permit approval requires:

Certificate of Insurance
Proof of 501(c)(3) status, if applicable
Payment

To register or access Civic Permits go to:

mdusd.civicpermits.com

EXCLUDED ACTIVITIES AT MDUSD

The Mt. Diablo Unified School District cannot sponsor, accept liability, or hold any trip, project, club, tournament, fundraiser, etc., which includes the following activities:

Trampolines, including mini-trampolines, rebounding devices, etc.
Bounce Houses, Velcro walls, boxing ring, jousting or inflatables of any kinds such as "Hamster Balls" or "Robo-Surfing"
Pogo stick or pogo balls
Scuba/Snorkeling
Aircraft
Hang-Gliding
Bonfires
Fireworks
Skateboarding, roller-skating, roller-blading, ice-skating or hover boards
Wave-boarding or snow-boarding
Motorcycling
Auto Racing
Surfing
Skiing
Personal Watercraft
Dunk Tanks
Powder Puff Football (without prior approval by General Counsel's office)
Rocket or jet propelled items (without prior approval by General Counsel's office

Fund-raising projects, carnivals, etc., sponsored by the PTA, PFC, or Booster Club, continue to have excluded activities from coverage under the District's liability program. The activities listed above, are not permitted under the PTA liability insurance policy.

A table detailing permit submission schedules for Tier III & IV users is presented against a light, abstract background.

Information for Permit Approval

NECESSARY INSURANCE DOCUMENTS

All user groups must provide a Certificate of Liability Insurance (COI) *prior to approva*l. Please refer to the sample certificates.

Your COI must have the following information:
Liability Coverage, for Bodily Injury & Property Damage	Aggregate	Certificate Holder Box	Additional Insured Endorsement
$1,000,000 per occurrence	$2,000,000	Mt Diablo Unified School District, Maintenance & Operations Department, 1480 Gasoline Alley, Concord, CA, 94520.	"Mt. Diablo Unified School District, its trustees, employees, and agents, the State of California, are named as Additional Insured under all policies per terms of the attached endorsement (s) and as required by written contract."

PROOF OF 501(c)(3)

TIMELINES AND CHARGES

All Use Permit Requests must be submitted 30 days in advance of the requested event.

If your request is approved, you have permission to use the facility at the date and time requested.

Application fee of $20.00 applies to all use permits.
Fees must be paid prior to the event for all permits. No Permit will receive final approval without full payment. Currently, the District can only accept check, cashier's check, or cash.
No credit card or debit card payments are accepted at this time.
No Permit will be approved without a current Certificate of Liability Insurance (including additionally insured endorsement page) downloaded with the use permit application on the civic permits account.
A $35 cancellation fee applies to all use permits once they have left pending district approval.
A $35 change fee applies to all use permits once they have left pending district approval.
A 48-hour cancellation notice to requested site is required on all approved Permits. Failure to provide 48 hour notice will result in a custodial overtime charge of $280.00 (if applicable).
Any permit requiring custodial services will be charged $70 per hour (weekends require minimum of 4 hours).
Any permit submitted less than 3 business days will be subjected to an expedition fee of $100.

No refunds will be issued due to acts of nature.

Remit payment to:
MDUSD - Use Permits
1480 Gasoline Alley
Concord, CA 94520

If you have outstanding or unpaid balances with the District, your request will be denied until your account is current.

Additional Documentation for Facility Use

FIELD USE
KITCHEN USE

FIELD USE

KITCHEN USE

If you have any Use Permit questions, please contact and have your use permit number ready:

Use Permit Office: (925) 825-7440 Ext. 3827
or email at permitoffice@mdusd.org

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