Purchasing & Warehouse

Purchasing

Purchasing Department Policies & Procedures

Welcome to the Mt. Diablo Unified School District Purchasing & Warehouse Department. Our goals are to: ensure that the goods and services necessary for the operation of the District are obtained at competitive prices; guarantee fairness in the selection of vendors, and putting more tax dollars into education while providing the savings, service, and solutions supporting the achievements and success of every student and teacher in the District; and to obtain goods, services and construction for public purposes according to laws and procedures intended to provide for the economical expenditures of public funds.

Who is your Buyer?

Purchasing and Warehouse Manual (v. 10/2021)

Procurement Card Information (Cal-Card) - UPDATING

IT Purchasing website

Purchase Order Change Order/Cancellation Form

PO Entering Guide (v. 2/13/25)

Vendor List (Vendor Tab and Conference/Travel Vendor Tab)

Contract Documents

Warehouse

Delivery Schedules 2024-2025

Group A - 1st and 3rd Weeks

Schools & Departments	Order Due by 3:00 FRIDAY	Delivery By	Notes
Ayers ES	Aug-2	Aug-16
Bancroft ES	Aug-16	Aug-30
Cambridge ES	Sep-6	Sep-20	Single Month Delivery
Concord HS	Sep-20	Oct-4
DENT CENTER	Oct-4	Oct-18
Diablo View MS	Oct-18	Nov-1
Eagle Peak Montessori	Nov-1	Nov-15
El Dorado MS	Nov-15	Dec-6
El Monte ES	Dec-6	Dec-20
Fair Oaks ES	Dec-20	Jan-10
Foothill MS	Jan-10	Jan-24
Highlands ES	Jan-24	Feb-7
Horizons Elem (MVES)	Feb-7	Feb-21
Meadow Homes ES	Feb-21	Mar-7
Mt. Diablo ES	Mar-7	Mar-21
Mountain View ES	Mar-21	Apr-4
Northgate HS	Apr-4	Apr-18
Oak Grove MS	Apr-18	May-2
Pine Hollow MS	May-2	May-16	Last 24/25 order
Shadelands Pre-School	May-16	May-30	SUMMER ORDER
Silverwood ES	May-27	July 1 - 25	FALL ORDER
Sunrise School
Walnut Acres ES
Westwood ES
WILLOW CREEK CENTER
Woodside ES
Valle Verde ES
Ygnacio Valley ES
Ygnacio Valley HS

NOTES:

Warehouse orders for all schools listed above are due by the above Friday due dates.
Orders are usually delivered the next week (1ST & 3RD weeks of the month), but a two week window is given for unusual circumstances.
Most months have two delivery dates except September..
To ensure your order is received by the delivery dates above please have your order placed in the BusinessPlus system by the order due dates at 3:00 p.m.
- Do not make any changes to your order after this due date.

Group B - 2nd and 4th Weeks

Schools & Departments	Order Due by 3:00 FRIDAY	Delivery By	Notes
Alliance HS (OHS)	Aug-9	Aug-23	Single Month Delivery
Bel Air ES	Aug-23	Sep-13
Bridge (LVAC)	Sep-13	Sep-27
CARES Dept (LVAC)	Sep-27	Oct-11
College Park HS	Oct-11	Oct-25
Crossroads HS	Oct-25	Nov-8
Delta View ES	Nov-8	Nov-22
Gateway (PHMS)	Nov-22	Dec-13
Glenbrook Academy	Dec-13	Dec-27
Gregory Gardens ES	Jan-17	Jan-31	Single Month Delivery
Hidden Valley ES	Jan-31	Feb-14
Holbrook Lang. Academy	Feb-14	Feb-28
Home & Hospital (Crossroads)	Feb-28	Mar-14
Horizons Secondary (PHMS)	Mar-14	Mar-28
Monte Gardens ES	Mar-28	Apr-10	Thursday Deadline
Mt. Diablo Adult Ed. (LVAC)	Apr-10	Apr-25
Mt. Diablo Adult Ed. (PH)	Apr-25	May-9
Mt. Diablo HS	May-2	May-16	Last 24/25 order
Olympic HS	May-16	May-30	SUMMER ORDER
Pleasant Hill ES	May-27	July 1 - 25	FALL ORDER
Pleasant Hill MS
Prospect HS (PHMS)
Rio Vista ES
Riverview MS
Robert Shearer Pre-Schl (GGES)
SpEd Assessment Ctr (GGES)
Sequoia ES
Sequoia MS
Shore Acres ES
Strandwood ES
Sun Terrace ES
Valley View MS
Wren Avenue ES

NOTES:

Warehouse orders for all schools listed above are due by the above Friday due dates (Except for Thursday 4/10/25).
Orders are usually delivered the next week (2nd and 4th weeks of the month), but a two week window is given for unusual circumstances.
Most months have two delivery dates except August & January.
To ensure your order is received by the delivery dates above, please have your order placed in the BusinessPlus system by the order due dates at 3:00 p.m.
- Do not make any changes to your order after this due date.