Protecting Student Data Privacy

Please read our letter to families regarding student data. In an effort to stay current in a fast-changing technology landscape, we strive to communicate assurances, state our commitments, and respond to trending technological advancements. Read Privacy Letter to Families in English or Spanish.

When communicating within MDUSD, all student data is encrypted. Data is only transmitted through appropriate encryption protocols. MDUSD When MDUSD shares student data for the purpose of operating third party systems, we work to ensure these parties only have the "minimum information required." 

If we are informed by a third party of a data breach, we will work with the vendor to notify affected parties as soon as possible. When we contract with third parties, we require them to notify us in a timely manner of any breach. 

Personally Identifiable Information (PII) is any data that could potentially identify an individual, such as a combination of an email and birthdate. Whenever possible, especially in electronic correspondence, we do not include information that would allow a person outside of our educational staff to determine the identity of a student. Often, staff only use initials or student numbers in correspondence. We do not share PII with third parties unless specifically allowed under Federal and State laws as outlined in the Privacy Letter to Families above. 

Social Security Numbers (SSNs) are not collected or stored in our Student Information System (SIS).  Also, no immigration status information is collected or stored.

MDUSD's approved Contracted Service Providers Acting as School Officials 

MDUSD is committed to using digital tools, including those with AI, to enhance the educational experience for both teachers and students. However, we prioritize responsible and ethical use of all digital tools, ensuring that it aligns with our educational mission and values.

Digital tool & GenAI guidelines will be reviewed periodically to ensure their relevance and effectiveness.

MDUSD recognizes the potential benefits and challenges of integrating AI into our educational technology environment. By emphasizing the importance of humans-in-the-loop and aligning AI models to educational goals we maintain the crucial role of teachers in the educational process. Mt. Diablo Unified is committed to safeguarding AI tools and systems to support our mission of ensuring the educational success of all students and empowering them to reach their full potential as responsible, ethical, and productive citizens in a diverse and changing world.

View MDUSD approved digital tools